DIMENSiON June 2018 | Business Process -Education

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TCS iON Digital Campus

Save huge efforts of Report card printing

Functionality: Download Report Cards in a Single PDF

Description: The Download Report Card screen is for colleges to download their respective generated report cards in bulk. Here, the college admin can download all report cards in a single pdf file. Earlier, there were two options to download the report cards from this screen.

  • For an Exam Session, Institute, Report Name, and Award, you can download a consolidated zip folder in which the separate child folders of all Programs, Semesters, Report Groups, Generation Date and Report Type are created under which, the corresponding files against each leaf folder are populated.
  • For an Exam Session, Report Name and Award as mandatory selections, the admin can search for the listing of all Programs, Semester, Report Group, Report Type and Generation Dates and can download separately a zipped folder for each of the records in the listing. You can download the files in a single pdf file provided against each record of the listing as well.

In future, this single PDF download feature for all the reports that are downloaded using the first option will also be provided to the college admin to download all report cards for an Exam Session, Institute, Award and Report Name in a single PDF file.

Key Benefits:

  • After downloading report cards, the college admin does not have to refer to different folders and files for printing the report cards.

It saves huge effort in the report card printing process.

Reduce manual effort for capturing absent types for ineligible students

Functionality: Capture Absent type for Ineligible Students

Description: In case of students, there identified as ineligible while mapping students to exam schedule for an exam session, their corresponding absent type defined in the exam master, will now be captured using Capture Absent Records button in Raw Capture Score screen.

Earlier, they were captured manually using Capture Score Template by the team on the ground.

Key Benefits:

The manual effort for capturing absent types for ineligible students through Capture Score Template is reduced.

HRMS

Bulk User Id and Password Creation process saves time and human effort

Feature:  Introducing Bulk User ID and Password Creation

Description: A new feature is provided in Org Setup screen to create the user IDs and Passwords for the employees in bulk. The two new features are:

  • Create User for Selected: Allows you to create the user ID and password for the employees who are selected.
  • Create User for All: Allows you to create the user ID and password for all the employees for whom it is not created.

Note: Once the user ID is created then the mapping for an employee to a user and for an employee to a user group is done.

 Key benefits:  It will help the organizations to reduce the human effort and the time as well.

Sys Admin Solution

Unnecessary sites that are not required for employee tagging are now restricted

Feature: Introducing Site Tagging Required flag

Description: Introducing a flag Site Tagging Required, in Sys Admin under the Site Management screen.  With this flag, you can restrict tagging of employees to a particular site. If this flag is selected, then a particular site will flow in the respective screens of HRMS, Payroll and Sys Admin solutions.

 Key benefits:

Unnecessary sites that are not required for employee tagging, can be restricted from flowing to the solutions. It saves the time and effort of the admin or employee.

TCS iON Digital Learning

Maintaining organization branding is now easier for admin

Feature: Watermarking configuration in iDL

Description: Introducing Watermark for the Media files in the communities and documents in the Course Content.

The organization administrator will have the privileges to configure the logo at the organization level. Once the logo is uploaded by the organization administrator, then at the time of the media creation or content creation, the users are provided with an option to add watermark. If you opt for the watermark, then the logo appears at the bottom right corner of uploaded files.

Note: It is applicable for image converted document files and videos.

 Key benefits:

The admin can do the organization branding using this feature.

Highlights of the month:-

1.Functionality: The Automatic flow of Absent Type for No Marks Students

Description: Introducing a template Capture No Marks Template, which will have the filters: Exam Session, Award, Session, and Exam Name.
Here, you can download the template by selecting the required filters. This template will bring the student and subject details for whom the marks are not yet captured but, with the Attendance Marked as Present. You can select the value as ‘Y’ or ‘N’. The Regular Absent Type will flow for the records where No Marks Column value is as ‘Y’.

Earlier, there were students for whom the marks were not captured, therefore, to process and publish the result for other students as well was not possible.

Key Benefits:
With this functionality, you will be able to define the Absent Type for all those records whose marks are not yet captured. You can process and publish the result for other students as well.

2.Functionality: New Business Category: Raw Capture Score Details

 Description: Introducing a new Business Category as Raw Capture Score Details to provide the reason for all invalid records which comes under the Digital Campus solution’ Exam and Grading module.

Earlier, the Dump Capture Score screen did not have any validation for entering the marks of the students.

Which led to human error or incorrect records in the uploaded excel, that required to be identified along with the reason as per the system configurations such as Enrollment and Capture Score.

Mandatory filters: 

  • Exam Session Master Name
  • Session Master
  • Award

Display category:

  • Capture Score Details
  • Student Details
  • Academic Details

Key Benefits:

This report provides the details of the Raw Capture Score details uploaded for an Award and Exam Session.

It provides the details of the errors in the data uploaded and the source of error as well.

NOTE: Synching is not required for pulling the updated records in this Business Category.

3.Functionality: Restrict Process Score Revert on RT/RV/RRV synced marks

Description: With this functionality, the Process Score Reversal transaction will not be allowed if, for that student and Exam Session, any RT/RV/RRV marks have already been synched into the system. Since, there can be scenarios where after Process Score Reversal, the process score is again initiated; in such cases, if RT/RV/RRV marks are synched, then it will be lost. Enabling the RT/RV/RRV marks again on reprocessing increases up to the complexity to the system and chances of incorrect process score increases. Therefore, it has been restricted at the initial stage itself.

4.Functionality: Subdivision of Capacity in Student Selected Time-table

Description: Introducing a new feature where you can define different capacities for elective courses for different Student Timetable Group or Sections. You will be able to define the overall capacity of any elective course, then they can further divide the total capacity into smaller section but, the sum of the subdivided capacity should be the same as of the total capacity of a particular course.

Key Benefits:

You will be able to define the different capacity of elective courses for different Student Timetable Group.

This will help you to offer different capacity for elective courses for different classes.

 Note: Currently, the subdivision of the capacity has been offered at Student Timetable Group level only.

Using the Feature:

  • Go to Digital Campus >> Timetable Settings >> Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP, enter the details of the distinct combination of Subject, Faculty and Group mapped in the Timetable Template.

5. Payroll – Configuring Financial Year cycle

Description: Starting this release, you can configure Financial Year cycle in the Global Parameters screen by setting the Start Month and End Month of the Financial Year (FY) cycle. Earlier, the Financial Year (FY) cycle defined in the system was fixed from April to March, by default. It was not configurable.

The setting of Financial Year can be done only once when the new customer is provisioned and before first payroll cycle is run by the customer. If the Existing customer wants to change their financial year then the customer will be re-provisioned and their previous payroll data will not be available. You can also select the defined Financial Year in the following reports:

PCRs:

  • Form 16 for Employee
  • Form 16 for Admin
  • Form 12BA for Employee
  • Form 12BA for Admin
  • eTDS Annexure Report

ODRs:

  • Savings Detail ODR

Key benefits:

Provides the flexibility to configure the Payroll Financial Year period, based on the business requirement.

 

 

 

 

 

 

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