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How Online Application and Counselling can save your efforts and boost productivity


Leveraging Technology for Fast Track Admissions

The enrollment of students in higher education has increased from 25.2 per cent in the year 2017 to 25.8 per cent in 2018[1], taking the total number of applicants to 36.6 million[2]. With this steady growth it is expected that by the year 2020, India will be able to achieve a Gross Enrollment Ratio of 30%[3]. The concern with this statistics,however, is that the colleges and universities, with their manual,time-consuming, error-prone, and stressful admission and counselling process, are not prepared to handle this robust growth.

The Need for Digitization

The current admission scenario faces a considerable number of challenges in selecting the right candidates. A system of disconnected applications coupled with a costly and effort intensive, document verification system, creates room for errors. Also, extensive manpower is employed in conducting multiple rounds of counselling. Such manual intervention and lack of access to real-time data, on-demand reports, and decision analytics,create inconvenience for the students and staff alike.

At all points of the admission process institutions run the risk of tarnishing their brand image on account of an unpleasant situation experienced by an applicant. Sensing the urgency, the UGC too had requested universities to digitize the admission process[4] and make it consumer-centric to favour impressionable students, their anxious parents, and the hard-working institutional staff and faculty.

Speeding Up the Admission Lifecycle

  • Online Application and Fee Payment- A web-based system of registration, enquiry, form fill-up, fee payment, receipt generation,and preference listing at the candidate’s convenience, would enhance the admission experience for the tech-savvy generation.
  • Online Scrutiny and Document Verification – The soft copies of documents and certificates should be uploaded and verified online,based on configured university rules. This will reduce the cost and efforts involved, on both the part of the student and the college administration, as well as eliminate the risk of loss.
  • Online Program/Course Details – All relevant information about admissions, including college-wise, level-wise and category-wise seat and fee details, should be uploaded by college principals and university registrars, and made available online. This will eliminate the need for students to make multiple visits to the admission counter for clarifications and updates. It would also do away with the need for rigorous follow-ups by the counselling conducting body to access offline data over emails and excel reports.
  • Online Counselling Portal-A centralized online counselling system which leverages cloud-based technology for merit list generation, algorithm-based seat allotment, SMS and e-mail communication, would allow the staff to streamline their energies in addressing other important activities and tasks.Also, auto-updation of rank and course-wise seat matrix, along with seamless communication across all stakeholders, would increase transparency and eliminate the errors caused by manual intervention.Additionally, there would be provision for candidates to lock their seats after their online counselling round by paying the admission fees.

Such a digitized process would significantly cut down the admission cycle from months to only a few weeks. It would also give institutions access to a real-time dashboard and data analysis which would aid them in making informed decisions and ensure better governance.

An integrated platform which digitizes and manages end-to-end admission and counselling process helps to set the institution apart and promotes operational efficiency. It also remarkably cuts down the time, cost, and effort involved and assists in boosting overall institutional productivity.

                                               – Shailendra Kumar Singh, Biz Apps Delivery Manager, TCS iON

We look forward to your comments and encourage you to contact us if you would like to discuss more.

Visit us at www.tcsion.com for more details.

References:
1. https://www.financialexpress.com/education-2/higher-education-survey-2018-growth-in-obc-scheduled-caste-students-enrolment-of-girls-dwindle/1261268/
2. https://www.financialexpress.com/education-2/higher-education-survey-2018-growth-in-obc-scheduled-caste-students-enrolment-of-girls-dwindle/1261268/
3. https://indianexpress.com/article/education/indias-gross-enrolment-ratio-in-higher-education-up-by-0-7-5012579/
4. https://www.ugc.ac.in/pdfnews/1056898_Chairmans-letter-Online-Admission-System.pdf

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21st-century-skills

Are schools producing the Nation Builders of Tomorrow? How critical is the need for 21st Century Skills in the school curriculum to equip students for real-world challenges? 

Transforming Education for the Rapidly-Changing Digital World

The digitally advanced world has rendered over 94 per cent of the engineering students unfit for hiring. Only about 5 per cent of the country’s workforce is said to have had formal skill training, while around 31 million people are unemployed. It is thus evident that there is a widening gap between the course structure in the school and the life skills needed for the real world.

With the education system, still focused on exam survival, and plagued with disconnected facts and teaching disparate, there is little or no scope for developing non-academic competencies required for the 21st Century. Problem-based learning which presents students with the opportunity to collaborate and solve authentic problems is missing.It is almost shocking how few young, educated individuals know how to do the basic tasks of filling examination forms, applying for educational loan facilities, handling banking processes, writing official letters, or simply facing interviews.

As learning on the job is now an obsolete concept, applicants need to have an in-depth understanding of the role they are applying for.Institutions, therefore, need to adopt an evolved approach to prepare students for facing multifaceted challenging environments.

Skills and Knowledge Go Hand in Hand

The intensively competitive and evolved work space requires students to be able to match the new expectations. Re-designing the school curriculum and the classroom strategies is thus crucial to prepare them for the needs of the modern world at an early age. These modifications include the introduction of 21st Century skills such as Super Skills of Creativity and Innovation,Critical Thinking and Reasoning, Communication Skills, Collaboration and Compassion, Financial Literacy, Reading Skills, Ethics, Values &Life Skills, and Health, Hygiene and Fitness, into the program of study. 

These skills would present students with the opportunity to enhance their academic learning in a more systematic and informed manner so that they are ready to tackle societal challenges in relevant social issues. Also, they would prevent them from having any unrealistic expectations and aid them in exploring meaningful job opportunities.

How Do We Ensure That Our Children Are Future Ready?

Not much can be achieved if the dedication in altering the curriculum is not supported with a similarly evolved assessment procedure to test students on their subject depth. Multiple rounds of evaluations spread over the school, city and national level, employing OMR based and computer-based tests can help in preparing students better for the challenges of tomorrow. The contest with these timed tests would focus on 21st Century skills and in developing early entrepreneurship. They would encourage children to showcase their super skills in solving complex problems and measure their thinking ability against their peers.

These tests can be divided into the junior section, for students of grade 6 to grade 8, and the senior section, for students of grades 9 and 10, for all the State, Central, and International 

School Board students. The results can be published online along with downloadable digital participation certificates. By testing each student on the grade level content, these contests would help develop an understanding and appreciation for creativity, innovation and socially significant topics for the 21st Century.

While schools focus on the academic subjects, similar importance needs to be given to these skills and topics that enrich academic learning. Only a balanced approach between the two can assist students in qualifying as the Nation Builders of Tomorrow.

We look forward to your comments and encourage you to contact us if you would like to discuss more.

To know about TCS iON Life Long Learning Initiative for students, visit us at https://learning.tcsionhub.in/LLL/se/intelligem .

Best Regards,

Renuka Vadhyar

Product Head

TCS iON

KAZI NAZRUL UNIVERSITY LEVERAGES DIGITAL ACROSS ALL UNIVERSITY DEPARTMENTS

Kazi Nazrul University has been founded with a vision to function efficiently as a university
encouraging and providing instruction, teaching, training and research in various branches of
learning and courses of study. Located in West Bengal, it has 20 affiliated colleges.

Customer Overview

  • Complex and time-consuming paper-based data collection processes.
  • Difficulty in data reconciliation from its 20 affiliated colleges.
  • Data duplication and data confidentiality issues in manual data collection.
  • Delay in the collection of the data and subsequent cascading delays in all other activities.

Solution Delivered

  • Implemented TCS iON Digital Exams to digitize end-to-end exam management process from candidate enrollment, exam planning to results processing and publishing.
  • Online registration and capturing of marks for all exams of the students from affiliated colleges.
  • Implemented TCS iON Digital Campus for complete digitization of student and employee management life cycle.
  • Implementing Human Resource, Payroll, Finance and Accounting modules to automate university administrative services.
  • Integrated solution with streamlined data collection process across colleges, facilitating single source of data.

Value Added

  • Elimination of data related errors.
  • Increased transparency and faster data collection processes.
  • Effort, cost and paper savings with online processes.

Customer Testimonial

With TCS iON Digital University solution we leveraged technology to bring greater access and
transparency across 20 affiliated colleges. Digitizing the campus and exam activities has saved both time and efforts of the staff. Data related errors have been eliminated with single source of data collection process across colleges.


– Dr. Sougata Chakrabarti, Finance Officer, Kazi Nazrul University

For more details, visit us at www.tcsion.com



How can recruiters leverage technology to reduce time, cost, and efforts to hire right talent at speed?

The Paradigm Shift in Corporate Hiring

Every year witnesses a familiar sight of corporates skimming the best graduates among the 36.64 million students enrolled in higher education[1]  in the country. However, visiting over 350-400 colleges in the placement season involves enormous cost and effort as well as a huge deal of time. Multiple rounds of screening are conducted to minimize human error,which drags the hiring process for months. Additionally, the sporadic rises in demand require businesses to have easy access to eligible candidates when the need arises rather than hiring in bulks and putting them on the bench. Involving technology is thus crucial to address the growing demand for rare digital talent and remain competitive in the market.

Talent-specific Hiring

Digitizing the examination process for selecting candidates would help cover even the remotest locations and bridge the big and small city divide. A comprehensive assessment on the cloud can be conducted in proctored centres across the country. Candidates could be assessed on their job-related knowledge and interpersonal skills, giving them the opportunity to secure jobs with the top companies and get higher salaries. Such a cloud-based application would make the assessment process affordable and time-efficient for recruiters too.

Hiring at Speed

A wide network of dedicated test centres with secure and scalable infrastructure can be used to conduct single section exams at the same time for over a lakh candidates in more than 100 cities.Real-time monitoring at all levels would ensure transparency and efficiency of the assessment process. Digital marking, a cloud-based tool, which leverages the accuracy of technology and the skill of human touch, can be employed to provide 100 percent error-free marking and reduce the evaluation time by 50 percent.

Once the results are processed, a score can be generated, which either qualifies or disqualifies a candidate. Face-to-face or video interviews can then be conducted, depending on the location of the candidate. This would skim the duration of the hiring process from four months to only six weeks.

A similar approach can betaken for experienced professionals where aspirants can select the slots for open-book assessments and interview at their convenience. A walk-in interview can be scheduled immediately after the evaluation,qualifying which one can collect their offer on the very same day.

Reducing Efforts while Maximizing Productivity

The announcement and related promotions of the digital assessment can be made through career portals and social media, which would expand its reach while saving money. Once the word is out, the candidates willing to take the test can fill up a digital profile form and make the payment online.

A micro-site can be designed with all exam-related information to provide the necessary support. Uploaded question paper blueprints and sample questions would help familiarize the students with the exam pattern. Candidates would also get access to digital courses in an interactive learning environment. Additionally, online self-proctored practice tests would aid in measuring preparedness with analytics on time-management,strengths, improvement areas, and behavioural traits. This would assist candidates to prepare according to the specific requirements of the corporates and be job ready at the time of hiring. Spotting the right talent is a Herculean task, which involves careful planning and execution. However, by digitizing the complex steps of the selection process, recruiters can streamline their energies and efforts in the best possible way while saving on both money and time.

                                                                  -J Ramkumar, Product Delivery Manager, TCS iON

We look forward to your comments and encourage you to contact us if you would like to discuss more.

Connect with us at www.tcsion.com

References:

  1. https://www.ibef.org/industry/education-sector-india.aspx

DIMENSiON October 2018 | Learning

Dimension Blog image

TCS iON Digital Learning

Recommending the post on the community is now simpler

  • Feature: Enhancing the feature in which recommended posts will be displayed on community timeline.
  • Description: In this feature, when the user used to create community/course, the selected profiles of Default user and Community Specific Profiles used to appear together under Recommended Profiles. Now, the user can select all or specific profiles only. If selected recommended profile creates any enabler or he has created/voted up/ favourited any enabler then that enabler is tagged as ‘Recommended’ in Timeline. Recommended enabler will be shown in the community if the author of enabler is unassigned.
  • Key benefits: Post can be made recommended.

Understand course content easily supported with variety of files

  • Feature: Introducing an enhancement for uploadable Course Content description.
  • Description: To upload Course Content, i.e, Transcript of Video, PDF, Image or any uploadable Content, can now be added in the Course. This will help in better understanding of the Course Content. This field is optional.
  • Key benefits: Better understanding of uploaded content

Highlights of the month

  • Feature: Introducing a new feature wherein user have markdown option in CK editor while creating content, assignment and enablers. 
  • Description: A sigma option will be displayed in CK editor while Content and Assignment creation for mathematical formulae. So with the help of this sigma, the user can create mathematical formulae. Initially, the user had an option to write code in source code format only. Now with the implementation of this CR, User can also write code in markdown format.
  • Feature: Adding a feature wherein SCORM access will be secure.
  • Description: Admin will have the configuration to upload SCORM via CDN (Content Delivery Network) in content screen. When this configuration is set as Yes, then SCORM will be saved in a public folder. Hence it will be accessible to any user without login. When this configuration is set as No, SCORM will be stored in private folder so the only user who is the member of that course to which the SCORM belong, will be able to access it with a link (SCORM URL) post login.  By default, this configuration will be set as Yes, as SCORM loading will become slower when the configuration will be No.
  • Key benefits: Secure SCORM serving to end user.
  • Feature: Introducing restriction for users to create the post containing abusive/profane words
  • Description: Organization admin will have a configuration to define the abusive/profane words. When selected abusive words are used in an enabler post(in title/description/ comment/reply) then that post will get auto abused. If any user creates a post that contains the selected abusive words, the user will view a warning pop up. Post warning, when the user posts again then admin will receive a mail regarding abusive post to take necessary action and his post will either get hidden or it will display with icon ‘Reported as Abusive’ based on the Report Abuse configuration in Preferences screen of org admin. Also, If Org Admin, Platform Admin and Community/Course Admins create/comment/reply using any selected abusive word, then the org admin has the configuration whether he wants their post to be auto abused using the checkbox as highlighted below.
  • Key benefits: Profane words will not be used by users.

DIMENSiON October 2018 | Business Process – Education

Dimension Blog image

Payroll

Faster way to generate Form 16 from multiple sites

Feature: Changes in Form 16 format as per statutory requirement

Description: Earlier, the Form 16 Part A displayed the name and designation of the employee. Now you can view the employee number, name and address of the employee.

The changes are as follows:

  • Employee number is printed on the top left part of the form
  • Address availability is checked in the following sequence:
  1. Permanent Address
  2. Present Address
  3. Residential Address
  4. Home Address
  5. Office Address

If all the address fields are blank then the address field is kept as blank.

Additionally, you can also generate Form 16 from multiple sites.

Key benefits: Statutory compliance adhere to and faster generation of Form 16 for multiple sites

Analyze data with new Organizational Reports

Feature: Two new ODRs – Adhoc Payment and recovery and House Rent Details are now available.

Description: New ODRs have added in the last release

  • Adhoc Payment and recovery – Details related to advance recovery/arrears payments to a particular employee in the organisation.
  • House Rent Allowance – Details of HRA deductions done for the particular employee in the organisation.

Key benefits: Organisation can now create their own reports to analyse data of these two entities as per business requirement.

 

Highlights of the month

Feature: DSS enabled in two modules – Adhoc Payment and recovery and HRA Application

Description: DSS has been enabled in two modules with the following rules :

  • In Adhoc payments/recoveries, DSS button is provided to assist the approver for taking the decision on whether to approve the applications. The rule set is: If an employee, whose application was rejected twice in the past, the approver is warned of the failed status and requesting the admin to cross verify the data again.
  • On the HRA Application screen, approvers can now use the DSS option that helps them to take a decision to approve or reject an application based on past data of the employee. The DSS rule set is: If an employee defined HRA amount > 100,000 but did not provide Landlord PAN Number, DSS warns (fail status) the approver.

Another case is, if for any month employee has used company accommodation as well as has defined HRA Amount, DSS warns (fail status) the approver.

Key benefits: Speeds up the decision-making process, increases organizational control and Enables the automation of the managerial process.

Feature: Audit trail for Paycode rule configurator

Description: Now, the audit trail will be maintained for any changes done in Paycode rule configurator screen, recording the date and time, user detail to record who has made the change and values changed in specific configuration rule.

Key benefits: Audit Trail helps to record integrity and accuracy of data, system protection from misuse or harm, and security of sensitive or important information.

Feature: Enhancement in Payslip PCR and ODR

Description: If in case the organisation name changes during or at the beginning of the financial year, employees and admin can generate their previous payslips with the old organisation name.

Key benefits: Payslip for the pasted period can be generated with the correct organisation name for any statutory requirements.

 

5 Reasons To Transform Your Evaluation Process

iDM-Posts1_blog

Recent RTI queries had revealed that the results of numerous exams were delayed, pointing towards the mismanagement in the evaluation and result declaration processes of many universities.

Institutions are particularly struggling with problems like:

  • misplacement and damage of answer scripts in transit,
  • piling marks re-tabulation requests, and
  • delayed query addressal by an inefficient RTI system

What is the issue with that, you ask?

Besides adversely affecting the reputation of the universities in question, a delay in declaration of results jeopardizes the future of the concerned students. It creates unwarranted chaos and loss of confidence in the system.

Therefore, it is imperative to take a progressive step and devise a user friendly, transparent and accurate system of evaluation.

Reasons you should opt for Digital Marking instead of Manual Marking

Digital Marking employs software to accelerate the time consuming and complex system of large-scale evaluation of subjective answer script, while maintaining security and accuracy.

1. Minimizes Efforts and Risks

After the exam, the scripts are transferred to the nearest designated scanning center where they are scanned, digitized and uploaded with encryption onto cloud. The answer scripts are then made available to supervisors, who have a unique ID and password, and are tagged to a set of markers. The distribution of the answer sheets to evaluators can then be carried out manually by the supervisor or dynamically through the system. As no additional time is spent on the physical transfer of answer scripts over long distances, to the various evaluation centres, the risk of loss and damage of the sheets is eliminated. Extra costs incurred in storing the same is also reduced.

2.Promotes Accuracy and Fairness

The capability to map data, such as evaluator, subject, language, question paper set, medium, etc., with 100 percent accuracy makes the system efficient. Built-in self-checks prevent the marks awarded from exceeding the maximum marks allocated for the same. The same scripts are assessed by multiple evaluators, along with intuitive user interface from evaluators based on perspective and observation,thus no scope is left for favouritism or errors.

3.Ensures Efficiency

To provide better security and ensure transparency, digital marking masks student’s details on the answer sheet to protect student identity. This eliminates the chances of discrepancy and ensures fairness in the evaluation process. Real time evaluation status helps to access the progress by means of an effective dashboard. This ensures smooth functioning and prevents unwarranted delays. Assistive intelligence aids evaluators by working as differentiators to highlight missed sections and marks tabulation errors. The supervisor has the discretion to reassign an answer script to another marker. In case of discrepancies, the supervisor’s marks are taken to be final.

4.Addresses Queries Effectively

Once the evaluation is complete, the answer sheets are uploaded again on cloud, making them available and accessible for future reference. The approach caters to the needs of students who wish to review their answer scripts. It also helps to address RTI queries in a time-efficient manner and eliminates unnecessary hassles, thereby upholding the reputation of the institution.

5.Saves Time

The sheer scale of assessments adds to the complexity of the marking process. Elimination of the stagnating factors by digitization of the entire evaluation process, ensures that the system is time efficient and requires minimum effort.

Digitization of the marking process eliminates errors, promotes efficiency and boosts productivity. It addresses the drawbacks of the current evaluation process and assists educational institutions in achieving the desired levels of proficiency, which is also the need of the hour.

We look forward to your comments and encourage you to contact us to discuss more.

To know about TCS iON Digital Marking, visit us at www.tcsion.com

 

References:

      1. http://www.edexlive.com/live-story/2017/aug/26/ever-attempted-a-digital-exam-these-guys-could-be-behind-it-1030.html