Category Archives: DimensiONs

This section contains blogs demonstrating various product features of iON

IIM INDORE DIGITIZES ITS ADMISSION PROCESS

IIM Indore was established in 1996 with an objective of imparting high-quality management education and training by the Department of Higher Education, Ministry of Human Resource Development and Government of India. IIM Indore is recognized as a premier management institution and is committed to providing excellence in management education, research, and training and use of contemporary participant-centric pedagogies and teaching methods.

Business Challenge

  • Prolonged time in admissions, procurement and approval processes.
  • Difficulty in managing online applications and shortlisting the candidates.
  • Online fee collection through demand draft.
  • Manual paper-based processes for employee leave management, faculty feedback, visitor tracking and internal complaint system.

Solution Delivered

  • Implemented TCS iON Digital Campus to digitize and streamline campus activities.
  • Digitized application management with TCS iON Eform solution minimizing the manual intervention during the scrutiny of applications.
  • Automated tracking of PR, PO and GRN approvals with Procurement and Inventory module.
  • Configured online workflow-based approvals.
  • Simplified online monitoring of visitors with TCS iON Visitor Management module.

Value Created

  • A huge amount of efforts, time and paper savings by digitizing campus processes.
  • Increased transparency with online feedback from students.
  • Grievance addressal and faster resolution of issues through TCS iON HelpDesk solution.

Image IIM Indore

Customer Testimonial

“TCS iON Online application management has helped handling conventional filing of paper forms to Electronic form which has reaped the benefit of going paperless; thus proving to be efficient, cost-effective and untangling the complex process of handling hard forms. TCS team has exhibited professionalism and expertise which is greatly appreciated and has led to a unique experience.”
– Prof. Rishikesha T. Krishnan, Director, Indian Institute of Management Indore

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Teachers_Day, 21st_Century_teaching_strategy

How Different is It for Teachers in the Digital Age?

21st century means the Digital Age for most of the human beings, and re-defining the way we live on this planet. For millennials’ digital is default and is a core nature by itself.  Every human being is living two lives simultaneously that is Digital Life and Physical Life and there is a great need of unification of both through a Phygital Model.

Given this scenario, a teacher’s role in 21st century is crucial to help unify digital and physical channels for the learners to have a better experience in education. This transformation is going to bring a fundamental shift in the following areas, which 21st century teachers should enable, as coaches and mentors.

  • Class rooms should be transformed to learner centered spaces by interconnecting both physical classrooms and digital learning spaces.
  • Learning process should shift from a course centric phenomena to deep dive sessions.
  • Communities, forums and blogs should enable personalized learning and knowledge exchange.
  • There should be more focus on student outcomes and modern method of assessment and evaluation.
  • Metrics and analytical data should be recorded and computed to gauge the strength & weakness of the students.
  • Digital tool should be used extensively to enable learning and collaboration in the digital age.
  • New models of Pedagogy should be adopted to support various types of learning models such as FlipClass Room, Self paced Learning, synchronous and asynchronous Learning.

Teachers in the digital age should be prepare the learners in the following out of the boxes areas:

  • Global Awareness, health & financial literacy, environmental awareness and so on
  • Learning & innovation skills covering critical & creative thinking, communication & collaboration
  • ICT skills encompassing Information & Media
  • Personality development and new career skills encompassing leadership skills, cross cultural skills and so on

Today’s connected classroom provides both teachers and students easier, faster, affordable access to the information, expert, peer and a much bigger community of the educators. The digital age is an exciting period both for teachers and learners as everyone is learning collaboratively to evolve the future of education.

 

DIMENSiON August 2018 | Business Process – Education

Dimension Blog image

TCS iON Digital Campus

Bulk Award Semester mapping is now easier

Description: Using this functionality, a user can map ESM at applicable batch-sessions in one go for an Award Semester. The user has to map the Exam tree and Exam ESM at Subject Group header level and Subject ESM at Subject group detail level. The Program Semester to Subject Group Mapping TFFP template has to be mapped as Subject Group to Regulation Master, Award, Program and Semester level. On Saving the Academic Template to Program Semester, the mapping system will fetch the subject group at Program Semester level and will map the Subject group header and details at the Academic template level. A daily ETL scheduler will map the Exam Tree and Exam ESM at Batch session level the same night. Existing ETL will map the Subject ESM mapped at Academic template subject group detail level at batch session subject level. Synchronize ESM screen will be used to finally sync all the configurations at the Batch Session level.

  • Go to Digital Campus–> Exam and Grading–>Settings
  • Create Exam ESM, Subject ESM, and Exam Tree
  • Go to Digital Campus–> Time Table->Settings->Subject Group–>Map Exam Tree and Exam ESM at Subject Group header level
  • Go to Digital Campus–> Time Table->Settings->Subject Group–>Subject ESM at Subject group detail level
  • Go to Web installer–> Program Semester to Subject Group Mapping TFFP template–>map Subject Group to Regulation Master, Award, Program and Semester level and save
  • On saving of Academic Template to Program Semester, a mapping system will fetch the subject group mapped at Program Semester level and will map the Subject group header and details at the Academic template level.
  • An ETL scheduler will map the Exam Tree and Exam ESM at Batch session level the same night. An existing ETL will map the Subject ESM mapped at Academic template subject group detail level at batch session subject level.
  • Go to Digital Campus–> Exam and Grading–> Settings–>Sync ESM screen–>Sync ESM and Exam Tree

 Key Benefits: 

  • ESM can be mapped in bulk in one go for an Award Semester.
  • Manual Effort will be reduced largely.

 

Get a quick view on exam tree with subject wise

Description:

Using this functionality, a user can define exam tree subjectwise for a Site, Batch and Session. In this tree definition for the subject, the user can define the Non-Consolidated Grading Scheme, Maximum Marks for that subject, and also the selected  Exam Type is of capture node or a calculated node. This configuration needs to be defined for all the exam types where the subject is associated.

  • Go to Configure Exam Tree for the Subject screen.
  • Select Site, Batch and Session, the subject for which the tree has to be configured and click on search.
  • Select any one row (subject row) for which tree has to be configured.
  • Create rows for exam types and map the Non-Consolidated grading scheme, assign maximum marks to capture the flag as per the requirement.
  • Save the records and an exam tree for the selected subject will be created.

Key Benefits: 

  • An Exam Tree can be defined subject wise as per specific requirement of some customers.

 

SIMS Solution

Manage Time and Attendance process efficiently

Description: Introducing a new feature, site wise attendance marking for the student. Earlier the parameter was ‘organization’ specific, now it is ‘site specific’. Based on the hardware device configured in the site (single swipe, swipe in/out etc), attendance can be calculated w.r.t specific site tagged to the student.

Key benefits:

The attendance parameter configuration can be done at the site level than organization level. This makes the Time and Attendance process more efficient.

HRMS

Faster view on employee performance by CSR activity

Description: Introducing a new entity type, CSR Activity in transaction history of Employee Management module wherein the CSR Activity performed by the employee can be viewed. The user/employee can fill in the required data through an Intelligent Data Form which will be available once the user logs in. In addition to that, Reports are also made available for the same. The Intelligent Data Form can be configured at the customer’s level.

Key benefits: The CSR Activity performed by the employees can now be viewed in application benefitting from sustainable development and better brand recognition.

 

TCS iON Digital Learning

Get 100% enhancement on completion of Mandatory nodes  

Description: In iON Digital Learning solution, an enhancement is introduced in grading functionality wherein Course completion meter will increase to 100% on completion of Mandatory nodes if and only if the grading in the Course is based on mandatory nodes.

  • Initially, the user had to complete all nodes irrespective of the TOC nodes being selected as Mandatory to make the completion meter reach 100%.
  • As per this implemented CR, the participant will have to complete only mandatory nodes marked with ‘*’ in the Content player and the Course meter will reach 100%.
  • To select this newly added feature of the mandatory unit process, the admin has to first map at least one unit as mandatory.
  • Unscheduled/Inactive nodes cannot be made Mandatory in Course

Key benefits: Participants can complete only the mandatory units to achieve 100% on course.

Highlights of the month:-

  1. Sub Division of Capacity – Student Selected Timetable

Description: We have introduced a new feature where a user can define the different capacity for elective courses for different Student Timetable Group or Sections. The user will be able to define the overall capacity of any elective courses then they can further divide total capacity into smaller section but the sum of sub-divided capacity should be same as of total capacity of particular course.

  • Go to Digital Campus → Timetable Settings → Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP; enter the details of a distinct combination of Subject, Faculty and Group mapped in the Timetable Template.
  • Now, if the user wants to divide the overall capacity in lower level further then define ‘Y’ to subdivide capacity and select the level from the drop-down in next column ‘Subdivide Capacity Level’.
  • Save and Upload it.
  • Download Subdivision Capacity Template from iON Web Installer from the following the path:
  • Go to iON Web Installer → Load CMS Data → Timetable Section → Subdivision Capacity Template.
  • It will bring the details of the subject, faculty, and group for whom subdivide capacity is ‘Y’.
  • Define the Capacity along with Student Timetable Group Code for the particular elective course.

Key Benefits: 

  • The user will be able to define the different capacity of electives courses for different Student Timetable Group.
  • This will help the user to offer different cap for elective courses for different classes.
  • Currently, a subdivision of capacity has been offered at Student Timetable Group level only.

 

2.  The scope of Registration Status in Student Timetable Header

Description: We have provided the feature to define the registration in the scope of Student Timetable Header itself. Now onwards, the user has to define the registration status in the scope of Student Timetable Template Header instead of defining registration status in Manage timetable Screen.

  • Go to Digital Campus –> Timetable Settings –> Student Timetable Template
  • Search and Select the appropriate Header.
  • Edit it and define the different registration configuration for different registrations batch-session.
  • The user can also define registration configuration for every registration batch-session at the time of defining scope in Student Timetable Template Header.
  • Configuration logic:
  • If the opening and closing date are entered: Registration remains ‘Open’ for the student if current date lies in between opening and closing date, else it will be closed irrespective of registration status.
  • If only the opening date entered: Registration will open after the opening date.
  • If only closing date entered: Registration will close after closing date whereas remaining open before the closing date.
  • NOTE: In all the above cases registration status will have no role.
  • If NO dates are entered: Student registration will read as per registration status present in the scope

Key Benefits:

  • This will allow the user to define different configuration/date of registration for different registration batch-session.
  • This functionality will benefit in the case of future semester subject registrations.
  • Now, if the user only wants to open registration for the particular semester but remain close for others semester and vice-versa.
  • It will also save the time and effort of the user while navigating multiple screens.

 

3. Parent-Child Room Concept in Timetable

 Description: We have provided the feature to define the Parent Room in Room Master. It will allow the user to use merge multiple rooms as single which can be used in room mapping at timetable slots.

  • Go to Digital Campus –> Timetable Settings –> Room Type.
    • The user will create the different room type to distinguish between child and parent room like Lecture and Merged Lecture Type.
  • Generate Room with each room types.
  • Map the Parent Room in their child room master.
  • Forex. Room1 is parent room with room type as ‘Merged Lecture’ where Room1A and Room1B are child room with room type as ‘Lecture Room’. Room1 should map as Parent Room in both these rooms.
  • The logic for Room Concurrency:
  • Case A: Checking Room Concurrency of Parent Rooms.
  • Always check for Parent Room as well as all child rooms concurrency while scheduling parent rooms in any slot.
  • Case B: Checking Room Concurrency of Child Rooms.
  • Always check for Parent Room as well as only the particular child room concurrency while scheduling respective child room in any slot.
  • Refer below example for better clarity:
  • Now, if the user wants to schedule classes in “Room 1” i.e. Parent Room then the system should check for concurrency of all three rooms Room1, Room 1A, and Room 1B. Since Room 1A and Room 1B are derived from Room1 only. (Concurrency of Parent Room as well as its Child rooms)
  • Whereas while scheduling classes in “Room1A” i.e. Child Room then the system should only check for concurrency of Room1 and Room1A only. Since there is no direct relation between Room1A and Room1B. (Concurrency of Parent Room and particular Child Room only)

Key Benefits: 

  • This will allow the user to merge multiple rooms as Single Room.
  • This functionality will benefit in the case of merge rooms where multiple rooms are combined together as one for scheduling class of larger strength.
  • Now, if the user wants to use single rooms as two separate rooms by using some partition for proper utilization of space then the user can define child rooms of a particular parent room.

 

4. iDC invoice document sequence integration with MFG

Description: A flag has been provided in ‘Fee > Setting > Default Setup > Use document sequence for invoices’ which will enable users to generate invoices with customized invoice document sequence as defined in Manufacturing solution. In case this is not defined, the earlier logic of default invoice sequence generation as ‘EDU-XXXXXX’ will be followed.

  • Go to Fee > Setting Default Setup and enable flag for ‘Use document sequence for invoices’ to enable invoice document sequence configured in MFG. In case this is not enabled earlier approach of invoice creation will be followed EDU-XXXXXX format.
  • Go to Manufacturing > Masters > Transaction Categories and create transaction categories as per requirement. Transaction category code and description must be as below-
  1. a) TAXABLE – will be considered if any one of the feed head is of type taxable.
  2. b) NON TAXABLE – will be considered if all fee heads are of type non-taxable.
  • Go to Manufacturing > Masters > Document Sequence and define document sequence for Sales module with Sales invoice as a submodule, transaction categories as defined in Point 2 and site. If the flag in Point 1 is enabled then document sequence will be generated as per defined configuration. In addition, a validation will be provided during invoice generation in case Mfg configuration is not defined.

Key Benefits: 

  • Customers will be able to define customized invoice document sequence.
  • Site wise dependent and independent invoice sequence can be achieved. In case the customer has different centers within a state i.e.: for Maharashtra- Mumbai, Pune, and Nagpur are three centers. Then we may have two cases for invoice generation.

2a) Invoice sequence must follow independent sequence i: e Mumbai, Pune, and Nagpur will have individual sequence logic. i:e if we have the first invoice created at all three locations then based upon configuration we may have invoices sequence as MUM/1, PUN/1, and NAG/1 (invoices to be unique across the center).

2b) Invoice sequence are dependent i:e if we have the first invoice created at all three locations then based upon configuration we may have invoices sequence as MUM/1 for Mumbai, MUM/2 for Pune and MUM/3 for Nagpur. Here we will define configuration for all three sites, and map parent site as Mumbai in document sequence defined for Pune and Nagpur.

  • Defined setup will work for both fee and fine invoicing.
  • Invoices create form iDC and Mfg directly will follow the same document sequence as defined.

 

5. Faculty indication in Member Widget

 Description: A new icon (F) is introduced for faculty in member widget when live chat is enabled for the organization. Users can identify their faculty for that course batch and can connect with him. Initially, the only icon of administrator and moderator were visible in member widget. However, faculty status will be shown as online/offline.

Key benefits: Users can find faculty details for the course from member widget.

DIMENSiON August 2018|Assessment

Dimension Blog image

Assessment Examination Center (AEC) & Internet-Based Assessment (IBA)

Get a quick view of answer text box anytime during the exam

Description: Enhancements in MCQ Question Type: Currently in MCQ type of Questions, the answer options are displayed as radio buttons. With this release as an additional capability, a dropdown can be provided as an answer option where the candidate can select the correct option from the drop-down.

  • Enhancements in SA Question Type: Currently for SA type of questions, the text box for the answer to be written is provided in the next line after the question ends. With this release as an additional feature, a placeholder for the text box is provided so that the answer textbox can be placed anywhere within the question Content.

Key benefits:

  •  Ability to show options as a radio button or as dropdown as per the requirement for MCQ Questions.
  • Ability to show the answer textbox at the end of the question or anywhere in the mid of the question as per the requirement for SA Questions.

 

Enhance the user to configure the Master Password at the drive level

Description: 

  • Enhancements in MCQ Question Type: Currently in MCQ type of Questions, the answer options are displayed as radio buttons. With this release as an additional capability, a dropdown can be provided as an answer option where the candidate can select the correct option from the drop-down.
  • Enhancements in SA Question Type: Currently for SA type of questions, the text box for the answer to be written is provided in the next line after the question ends. With this release as an additional feature, a placeholder for the text box is provided so that the answer textbox can be placed anywhere within the question Content.

Key benefits:

  •  Ability to show options as a radio button or as dropdown as per the requirement for MCQ Questions.
  • Ability to show the answer textbox at the end of the question or anywhere in the mid of the question as per the requirement for SA Questions.

Content Authoring Engine (CAE)

Feature: Enhancements in MCQ and SA Type of Questions

Description:

  • Enhancements in MCQ Question Type: Currently in MCQ type of questions, the answer options are displayed as radio buttons. Starting this release, as an additional capability, a dropdown to be provided as an answer option, where the candidate can select the correct option from the drop-down.
  • Enhancements in SA Question Type: Currently for SA type of questions, the text box for the answer to be written is provided in the next line after the question ends. Starting this release as an additional feature, a placeholder for the text box is provided so that the answer textbox can be placed anywhere within the question content.

Key benefits:

  •  Ability to show options as a radio button or as dropdown as per the requirement for MCQ Questions.
  • Ability to show the answer textbox at the end of the question or anywhere in the mid of the question as per the requirement for SA Questions.

 

 

 

 

 

 

DIMENSiON August 2018 | Learning

Dimension Blog image

Maintaining uniformity in grading and scoring are now easier 

Description: In TCS iON Digital Learning, a modification is introduced in Grading functionality. As per implementation, changes in grading will be restricted for the Course Admin once any user has marked the course as complete.

Initially, the changes in grading were allowed due to which discrepancies in the score of users was an issue. Hence, to keep the uniformity in scoring criteria of all users, we have implemented this change.

  • If a user completes the course:-
  • Faculty will not be able to create grading if not created before course marked complete by any user.
  • Faculty will not be able to configure grading if the grading is created and not configured before any user marks the course complete.

Key benefits: User will have uniformity in scores and grading.

 

Get 100% enhancement on completion of Mandatory nodes  

Description: In TCS iON Digital Learning solution, an enhancement is introduced in grading functionality wherein Course completion meter will increase to 100% on completion of Mandatory nodes, only if the grading in the Course is based on mandatory nodes.

  • Initially, the user had to complete all nodes irrespective of the TOC nodes being selected as Mandatory to make the completion meter reach 100%.
  • As per this implemented CR, the participant will have to complete only mandatory nodes marked with ‘*’ in the Content player and the Course meter will reach 100%.
  • To select this newly added feature of the mandatory unit process, the admin has to first map at least one unit as mandatory.
  • Unscheduled/Inactive nodes cannot be made mandatory in a course

Key benefits: Participants can complete only the mandatory units to achieve 100% on course.

 

Identify best of the mentor for your course  

Description: A new icon (F) is introduced for faculty in member widget when live chat is enabled for the organization. Users can identify their faculty for that course batch and can connect with him. Initially, the only icon of administrator and moderator were visible in member widget. However, faculty status will be shown as online/offline.

Key benefits: Users can find faculty details for the course from a member.

NMIMS benefitted by eliminating logistics cost and hassles in conducting NPAT exams!

06-Weekly-Blog

Narsee Monjee Institute of Management Studies (NMIMS) is one of the top-10 B-schools in India. The institute has emerged as a multi-disciplinary university with 6 campuses and 11 constituent schools. Today, more than 12,000 students and 450 full-time faculty members are part of India’s most sought-after academic community

NMIMS was facing various business challenge like:

  • High logistics cost for conducting NPAT exams.
  • Substantial effort and time consumed in Application Management and Exam Result Processing.
  • Difficulty in fee collection and reconciliation from candidates in India and abroad.
  • Delay in addressing RTI queries from students.
  • Difficulty in monitoring test centers simultaneously across cities during exams.

TCS iON Digital Assessment gave solution delivery by Digitization of end-to-end NPAT 2016 exam process. Other Solutions where:

  • Online application processing with payment integration.
  • QP created in a secured environment and uploaded on iON data center.
  • Biometrics and CCTV recordings of the exam day made available.
  • Detailed analytics reports generated and shared with the management.

Value Created

  • Transitioned from the traditional mode of conducting exams to the online mode seamlessly.
  • Facilitated fee collection and reconciliation method by enabling it online.
  • Signi­cant amount of time and effort savings of all personnel.
  • Value delivered registered an increase in the number of candidates appearing for exams from 11,000 to 21,000

iON Digital Assessment Solution provides end-to-end services to con­gure and schedule examinations. This includes creating online and o‑ine assessments, con­guring attendance and hall tickets, creating drives, managing exam slots, and assigning test centers to candidates. The solution also helps in managing the distribution of question papers and the evaluation and results management processes.

Capture

Customer Testimonial

TCS iON has helped us in successfully conducting NPAT 2016 exams in 22 cities. iON provided seamless support while transitioning from the traditional pen-and-paper mode to the online mode saving a significant amount of time and effort. Customer Testimonial – Dr. Meena Chintamaneni, Registrar Narsee Monjee Institute of Management Studies (NMIMS)

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TCS eyes schools for digital-exam biz boost

02-Weekly-Blog

With an aim to boost its digital assessment business in the long term, IT major TCS plans to reach out to schools now. Currently, TCS iON, the digital assessment business arm with 180 exam centres spread over 150 cities, offers services for more than 80% of the total fraud-proof and fast digital assessments in India. It has 300-plus clients like IIMs, IITs, AIIMs, Advanced JEEs, GATE, B-schools, banking, law, government and rail recruitment boards.

Rajesh Gopinathan, managing director & chief executive of the IT services major, told TOI that the real opportunity lies at the school-level exams as no board or school chain can introduce such infrastructure to conduct large-scale, high-stakes examinations.

“If we think from a digital perspective, education is one of the sectors that are ripe for disruption across the board. So, given our deep involvement of many decades, on a macro level, TCS is engaging itself with the education sector across multiple aspects of it,” he said.

TCS has bet big on iON by investing Rs 2,000 crore and 2,500 man-years to build the whole system in the last five years. “It is not about coming up with a mobile app. We asked ourselves, can we marry physical with digital to make a phy-gital space and create an integrated solution? iON has done that,” Gopinathan said.

The assessment vertical of TCS is now planning to scale up its exam seat number from 1.35 lakh a session to 1.5 lakh across its network. “We had decided that the whole space needed to be attacked at a 100% scale in order to make an impact. Otherwise, we would only be scratching the surface. We painted a very compelling mission as before that we had not really understood the landscape much,” explained the TCS chief. TCS iON centres have so far assessed more than 100 million candidates over 1,800 high-value examinations.

Courtesy: Times Of India 

Original article: http://bit.ly/100MillionDigitalAssessment

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