Category Archives: DimensiONs

This section contains blogs demonstrating various product features of iON

The Central Board of Secondary Education reduced 99.99% re-evaluation requests

Weekly-Blog-Monday

The Central Board of Secondary Education (CBSE) was constituted in 1962 under the Union Government of India with an objective to serve educational institutions more effectively. The prime focus of the Board is on innovations in teaching-learning methodologies by devising students friendly and students centered paradigms. The Board has 19316 affiliated schools in India and 211 affiliated schools in 25 foreign countries.

CBSE faced many challenges in regards to the marking of written answer books of the students including:

  • Inconsistency in marking across evaluators.
  • Errors/omissions: Missed sections, totaling errors.
  • Increased evaluation centers across the country

Tata Consultancy Services (TCS) deployed TCS iON Digital Marking solution which enabled them to streamline their marking processes and manage large-scale answer book marking

Some of the key highlights of the solutions delivered:

  • Digitized end-to-end marking process in 2013, 2014 and 2015.
  • Marking scheme to drive uniformity.
  • Auto governance checks like totaling, reviews.
  • Evaluators data and answer books on the cloud

CBSE benefited from this implementation in many areas, some of them are in the following ways:

  • 40% reduction in marking cycle time.
  • Reduced Re-evaluation requests.
  • 100% elimination of totaling errors.

TCS iON Digital Marking is a solution for educational institutions and recruitment bodies to aid the accurate marking of subjective answers. With TCS iON Digital Marking, markers can insert comments by typing them out against the scanned images of candidates’ answers, as well as assign marks. By minimizing the possibility of human error while maintaining computational accuracy, TCS iON Digital Marking significantly reduces the overall marking cycle time. TCS iON Digital Marking also helps make better use of available resources to further improve the process. The solution delivers the flexibility, accuracy, and efficacy of a digital marking system while ensuring that the human touch of personally examining the paper is also maintained in the process. Most importantly, TCS iON Digital Marking enables smooth and transparent communication between the key stakeholders in the process – educational institutions, candidates, and their parents.

Key highlights of the engagement:

Capture

Customer Testimonial
“Focus on the evaluation is mainly to ensure timely declaration of results. The result which is more accurate and correct.”
Dr. Manoj Srivastava, Regional Officer, Dehradun
Central Board of Secondary Education

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DIMENSiON June 2018 | Business Process -Education

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TCS iON Digital Campus

Save huge efforts of Report card printing

Functionality: Download Report Cards in a Single PDF

Description: The Download Report Card screen is for colleges to download their respective generated report cards in bulk. Here, the college admin can download all report cards in a single pdf file. Earlier, there were two options to download the report cards from this screen.

  • For an Exam Session, Institute, Report Name, and Award, you can download a consolidated zip folder in which the separate child folders of all Programs, Semesters, Report Groups, Generation Date and Report Type are created under which, the corresponding files against each leaf folder are populated.
  • For an Exam Session, Report Name and Award as mandatory selections, the admin can search for the listing of all Programs, Semester, Report Group, Report Type and Generation Dates and can download separately a zipped folder for each of the records in the listing. You can download the files in a single pdf file provided against each record of the listing as well.

In future, this single PDF download feature for all the reports that are downloaded using the first option will also be provided to the college admin to download all report cards for an Exam Session, Institute, Award and Report Name in a single PDF file.

Key Benefits:

  • After downloading report cards, the college admin does not have to refer to different folders and files for printing the report cards.

It saves huge effort in the report card printing process.

Reduce manual effort for capturing absent types for ineligible students

Functionality: Capture Absent type for Ineligible Students

Description: In case of students, there identified as ineligible while mapping students to exam schedule for an exam session, their corresponding absent type defined in the exam master, will now be captured using Capture Absent Records button in Raw Capture Score screen.

Earlier, they were captured manually using Capture Score Template by the team on the ground.

Key Benefits:

The manual effort for capturing absent types for ineligible students through Capture Score Template is reduced.

HRMS

Bulk User Id and Password Creation process saves time and human effort

Feature:  Introducing Bulk User ID and Password Creation

Description: A new feature is provided in Org Setup screen to create the user IDs and Passwords for the employees in bulk. The two new features are:

  • Create User for Selected: Allows you to create the user ID and password for the employees who are selected.
  • Create User for All: Allows you to create the user ID and password for all the employees for whom it is not created.

Note: Once the user ID is created then the mapping for an employee to a user and for an employee to a user group is done.

 Key benefits:  It will help the organizations to reduce the human effort and the time as well.

Sys Admin Solution

Unnecessary sites that are not required for employee tagging are now restricted

Feature: Introducing Site Tagging Required flag

Description: Introducing a flag Site Tagging Required, in Sys Admin under the Site Management screen.  With this flag, you can restrict tagging of employees to a particular site. If this flag is selected, then a particular site will flow in the respective screens of HRMS, Payroll and Sys Admin solutions.

 Key benefits:

Unnecessary sites that are not required for employee tagging, can be restricted from flowing to the solutions. It saves the time and effort of the admin or employee.

TCS iON Digital Learning

Maintaining organization branding is now easier for admin

Feature: Watermarking configuration in iDL

Description: Introducing Watermark for the Media files in the communities and documents in the Course Content.

The organization administrator will have the privileges to configure the logo at the organization level. Once the logo is uploaded by the organization administrator, then at the time of the media creation or content creation, the users are provided with an option to add watermark. If you opt for the watermark, then the logo appears at the bottom right corner of uploaded files.

Note: It is applicable for image converted document files and videos.

 Key benefits:

The admin can do the organization branding using this feature.

Highlights of the month:-

1.Functionality: The Automatic flow of Absent Type for No Marks Students

Description: Introducing a template Capture No Marks Template, which will have the filters: Exam Session, Award, Session, and Exam Name.
Here, you can download the template by selecting the required filters. This template will bring the student and subject details for whom the marks are not yet captured but, with the Attendance Marked as Present. You can select the value as ‘Y’ or ‘N’. The Regular Absent Type will flow for the records where No Marks Column value is as ‘Y’.

Earlier, there were students for whom the marks were not captured, therefore, to process and publish the result for other students as well was not possible.

Key Benefits:
With this functionality, you will be able to define the Absent Type for all those records whose marks are not yet captured. You can process and publish the result for other students as well.

2.Functionality: New Business Category: Raw Capture Score Details

 Description: Introducing a new Business Category as Raw Capture Score Details to provide the reason for all invalid records which comes under the Digital Campus solution’ Exam and Grading module.

Earlier, the Dump Capture Score screen did not have any validation for entering the marks of the students.

Which led to human error or incorrect records in the uploaded excel, that required to be identified along with the reason as per the system configurations such as Enrollment and Capture Score.

Mandatory filters: 

  • Exam Session Master Name
  • Session Master
  • Award

Display category:

  • Capture Score Details
  • Student Details
  • Academic Details

Key Benefits:

This report provides the details of the Raw Capture Score details uploaded for an Award and Exam Session.

It provides the details of the errors in the data uploaded and the source of error as well.

NOTE: Synching is not required for pulling the updated records in this Business Category.

3.Functionality: Restrict Process Score Revert on RT/RV/RRV synced marks

Description: With this functionality, the Process Score Reversal transaction will not be allowed if, for that student and Exam Session, any RT/RV/RRV marks have already been synched into the system. Since, there can be scenarios where after Process Score Reversal, the process score is again initiated; in such cases, if RT/RV/RRV marks are synched, then it will be lost. Enabling the RT/RV/RRV marks again on reprocessing increases up to the complexity to the system and chances of incorrect process score increases. Therefore, it has been restricted at the initial stage itself.

4.Functionality: Subdivision of Capacity in Student Selected Time-table

Description: Introducing a new feature where you can define different capacities for elective courses for different Student Timetable Group or Sections. You will be able to define the overall capacity of any elective course, then they can further divide the total capacity into smaller section but, the sum of the subdivided capacity should be the same as of the total capacity of a particular course.

Key Benefits:

You will be able to define the different capacity of elective courses for different Student Timetable Group.

This will help you to offer different capacity for elective courses for different classes.

 Note: Currently, the subdivision of the capacity has been offered at Student Timetable Group level only.

Using the Feature:

  • Go to Digital Campus >> Timetable Settings >> Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP, enter the details of the distinct combination of Subject, Faculty and Group mapped in the Timetable Template.

5. Payroll – Configuring Financial Year cycle

Description: Starting this release, you can configure Financial Year cycle in the Global Parameters screen by setting the Start Month and End Month of the Financial Year (FY) cycle. Earlier, the Financial Year (FY) cycle defined in the system was fixed from April to March, by default. It was not configurable.

The setting of Financial Year can be done only once when the new customer is provisioned and before first payroll cycle is run by the customer. If the Existing customer wants to change their financial year then the customer will be re-provisioned and their previous payroll data will not be available. You can also select the defined Financial Year in the following reports:

PCRs:

  • Form 16 for Employee
  • Form 16 for Admin
  • Form 12BA for Employee
  • Form 12BA for Admin
  • eTDS Annexure Report

ODRs:

  • Savings Detail ODR

Key benefits:

Provides the flexibility to configure the Payroll Financial Year period, based on the business requirement.

 

 

 

 

 

 

DIMENSiON June 2018 | Learning

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TCS iON Digital Learning

Maintaining organization branding is now easier for admin

Feature: Watermarking configuration in iDL

Description: Introducing Watermarking for the Media files in the communities and documents in the Course Content.

The Organisation admin will get an option to enable the watermarking and upload logo under configuration tab of preferences.

When watermarking is enabled and logo is uploaded then at the time of media creation or content creation, you will get an option ‘Do you want to add watermark’. On selecting yes, the logo uploaded will appear on the files.

 Note: It is applicable for image converted document files and videos.

Key benefits:

Admin can do the organization branding using this feature

Course content can easily navigate on mobile device

Feature: Manage Courses in mTop

Description: Now, the admin or faculty can preview their courses from their mobile devices using the Manage Courses tab. This tab will be available on the default landing page. On navigating through this tab, the admin or faculty can go through the Course template or Batches content.

Key benefits:

Admin or faculty can easily navigate through the course content from mobile devices.

Get the notification of Course completion by completing mandatory nodes

Feature: Completion progress and grading based on mandatory nodes.

Description: Now, the course completion meter will increase on the completion of mandatory nodes.

Earlier, the participant used to complete all the nodes and the course completion meter or grading was based on each node completion.

Now, a configuration checkbox ‘Consider Course as complete on completion of mandatory units’ will be available for the admins under Configure Grading Scheme screen. On selecting this checkbox, grades will be configured on the basis of mandatory nodes completion. Course Completion meter will progress for the participant, on completion of the mandatory nodes only. This option will be based on the selection of the mandatory nodes only

Key benefits:

  • The user will be able to complete the course by completing mandatory nodes.
  • Admin will be able to Calculate Grades for the participant on the same basis.

 

Highlights of the month :-

Configuration for sorting timeline on basis of the chronological order of Posts

Users can now sort timeline on basis of their chronological ordering (ascending in terms of their creation time)

Description: Introducing a new sorting configuration Chronological Order of Post on the timeline. With this sorting configuration, the timeline will show the first post at the top and similarly, the later ones in their chronological order of posting. This will help you to maintain the sequential ordering of the posts.

The three sorting options are:

  • Recently Created Post
  • Recently Acted upon post
  • The chronological order of post

These sorting options will be available as icons on the timeline.

Key benefits:

The user will be able to sort timeline in a sequential manner.

Resend mail notification for external user credentials

Resend mail to new external user invited in an Organisation

Description:  Introducing a feature to resend mail notification for the external user credentials. With this new feature, whenever a new external user is invited, the login credentials for the user is shared via mail to them; in case, a user deletes that mail by mistake then the admin can trigger a new mailer with the credentials to provide the access.

This resend mail option will be available in Pending Invitations screen under the Manage Options of Community Admin Panel.

Key benefits:

The external user can get his credentials using this resend mail option.

 

 

 

TCS iON launches Life Long Learning

LLL Awareness Post FB-03

Published by – The Hindu Business Line
Mumbai, 19 June

TCS iON, a unit of Tata Consultancy Services (TCS), has launched ‘Life Long Learning, a series of digital learning products of continuous learning across age groups. The aim is to inculcate a continuous learning mind-set amongst students and professionals by augmenting their knowledge with clear, impactful analytics.

TCS iON in association with schools, higher education institutions and industry experts will empower learners with access to these learning products on the cloud, the company said in a release.

“Our intent is to make learning addictive. These innovatively structured learning products opens up new possibilities and also augments new age practices to the current class-room learning to create an engaging experience,” Venguswamy Ramaswamy, Global Head of TCS iON said.

TCS iON ‘Life Long Learning’s’ digital products will help Kindergarten to Std XII, higher education and working professionals to consume content in a self-paced, engaging, multi-dimensional format with deep focus on the outcome delivery. The personalised diagnostic analytics provides feedback on specific areas for improvement.

The products are designed with a series of community based learning content and assessments facilitated by assisted analytics. The integrated Artificial Intelligence (AI) engine helps to deliver contextual analytics for continuous self-improvement. The industry SME participation makes the entire process of learning more relevant, it added.

“We are living in a fast-paced world where learners are digital natives and are exposed to manifold content enabling them to meet their needs at the tap of their fingers. While India is still at a very nascent stage at adapting digital learning technologies, TCS iON’s ‘Life Long Learning’ platform will act as a key enabler. Phygital access to appropriate content is the need of the hour to meet demands of Gen’Z’ and be relevant at every stage of life,” Ramaswamy added.

 

DIMENSiON|May 2018 Business Process – Education (II)

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TCS iON Digital Campus

Get the accurate promotion eligibility list of the students

Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

 Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.

 Flags and their meaning:

  • Eligibility Required: Whether eligibility is required for the promotion or not.
  • Lateral Flag: The eligibility required for lateral students.
  • Max Lateral Backlog: The maximum number of backlog allowed for the promotion, in case of lateral students.
  • Till Semester: The semester to which a student promotion eligibility has to be checked.
  • Max Till Semester Backlog: The maximum number of backlogs allowed for promotion till a particular semester.
  • In Semester: The semester in which the allowed number of backlogs for promotion has to be defined.

 

Enrollment to any Future Semester Subject is now empowered

Introducing the Future Semester Subject Enrolment template. In this template, the subjects of the higher semester can be enrolled as Predo Subjects. With this implementation, a student can be enrolled in a subject for the future semester.

Key Benefits:

  • Students can be enrolled in any future semester subjects.
  • Students will be able to control their academic enrolments based on their capabilities.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Future Semester Enrollment Template.
  3. Download the blank template.
  4. Specify the fields Subject Session Code, Registration number, Subject Code and Is Force Enrollment.
  5. Click Save and Upload.

 

Biz APP

A quick view on the count of available and total holdings for the catalogue

Earlier, the list of catalogues was displayed in the search listing, no details related to the holding were being displayed. Now, the count of the total holdings and the available holdings will be displayed library wise upon clicking the Holding Count button for a catalogue in the search listing.

Key benefits: The count of available and total holdings for the catalog present in the Library OPAC

 

TCS iON Digital Learning

Get the direct ‘Unsubscribe’ mail option in any community

Feature: User will get an option to ‘Unsubscribe’ from mail notification for a particular use case.

Description: There are two UCP Channel Configuration screens.

  • Admin UCP Channel Configuration
  • User UCP Channel Configuration

The Admin UCP Channel Configuration screen is managed by the Org Administrator and the User UCP Channel Configuration screen is the one provided to every user. If the Org admin selects any use case for the user’s configuration, then the user can view that use case in their UCP Configuration screen and can uncheck the mail for any community for the provided use case.

For example, if the admin selects the user’s configuration for ‘Blog has been posted’, then, this use case will be provided to all the users under UCP Configuration screen and they can now switch off the mail for the blogs for any community. This is the current functionality.

The navigation path through the mails for leveraging this functionality is provided.

With this functionality, if the admin has provided the users’ configuration for any use case, then, the recipient user receiving that mail will be provided an Unsubscribe link in the mail. Upon clicking the unsubscribe link, the user can navigate to User UCP Configuration screen (upon login) and can uncheck the mail for any community for the provided use case.

Key Benefits: You can directly unsubscribe the mail for any use case in any community.

 

Highlights of the month:

Program Wise Roll Number Generation in Bulk 

Functionality Details:

Introducing the Bulk Roll Number Generation screen. In this screen, you can select the flag Program to Pattern Mapping in Roll Number Configuration screen.

Now, it is not required to map the Roll Number Pattern in Academic Template. You can map one Roll Number pattern to multiple programs as well.

The Roll Number Type, Award Name, Pattern Group, and Order By are the mandatory fields. The Site field has been made optional now.

Key Benefits:

  • This approach reduces the effort earlier required for multiple configurations.

Using the Feature:

  1. Go to Student >> Settings >> Roll Number Pattern.

Select the checkbox Enable Program Wise Mapping in Roll Number Pattern.

  1. Click Save.

With above checkbox ticked and on saving the new Roll Number Pattern, a new sub-tab Program to Pattern Mapping opens.

There are two fields Program Name and Award in the sub-tab Program to Pattern Mapping. The new Applicability Type will be mapped to the multiple programs in the new sub-tab and the roll number will be generated for those programs’ applicant/student based on the Applicability Type selected.

  1. With the new approach, the Roll Number Pattern (RNP) generated will not be mapped and it is not required to be mapped in the academic template as well.
  2. If the above check box is selected, only then the new Applicability Types (Described in Sprint 5) will be visible in Applicability Type column.
  3. With different Roll Number Pattern (Header screen), the same programs cannot be mapped.
    1. If the programs are mapped in the Program to Pattern Mapping sub-tab initially and later the user unchecks that checkbox and attempts to save the Roll Number Pattern (RNP), then it will display an alert to remove the programs mapped in the new sub-tab.
  4. The new approach will not be applicable for the key types Specified Value, Manual Entry and Sequence by Range.
  5. To generate the roll number in bulk,
    1. Go to Program Wise Roll Number Generation
    2. Select Roll Number Type, Award and the Pattern Group.
  • Click Generate.

 

Addition of Feedback Scope in Design Feedback Screen

Functionality Details:

Introducing the Feedback Scope button in the Design Feedback screen, under the Feedback Scheduling sub-tab. Here, you can define either the Site, Batch, Session or the Student Group. This feature is available only for the subject’s Faculty Feedback.

Key Benefits:

  • Once the scope is defined, you can send the Feedback to all the students mapped to the Site, Batch and Session or, to the Student Group using the Send Feedback button.
  • You can view the status from the View Mail Status screen.

 

Using The Feature:

  1. Go to Digital Campus >> Design Feedback >> Feedback Scheduling.
  2. Create a feedback Window and define the Scope in the Feedback Scope.
  3. Define either the Site, Batch, Session or the Student Group under the Feedback Score
  4. Click Send Feedback button to send the feedback to all the students as per the feedback score directly.

 

Send Student ID Card Automatically During Final Admission

Functionality Details:

Now, the student I-Card or similar letters will be sent via email to the students, after the admin clicks the Final Admission button in the Admission workflow. This option is available at the Final Admission step only.

Key Benefits:

  • This approach will reduce the effort to distribute the Student I-Card separately after the final admission.
  • The letters can be sent to the student email ID‘s automatically at the Final Admission step of the Admission Cycle.
  • Students can download the letter from the attachment and take a print as required.

 

Using the Feature:

  1. Go to Admission >> Settings >> Admission Process >> Workflow Letter Configuration.
  2. Select the flag Send Letter to Email Id and the Workflow Level as Final Admission.
  3. Select the Required Letter to be sent to students.
  4. Click Save.

At the Final Admission Step, the above letter configured will be sent to the student‘s email Id.

Note: Configure a UCP event to send the emails to the students.

 

Display of Title No of Catalogue in Search Listing of OPAC

 Description: The Title No. of the catalogue will be displayed in the search listing. This attribute will be displayed in the listing of all types of search in OPAC. For example, the Basic Search, Advanced Search, ISBN Search and New Arrivals.

Key benefits: The Title Call No. attribute will be displayed as well along with other catalogue attributes.

 

Miscellaneous Changes and Enhancements

Timetable module:-

Edit Timetable Notification.

Functionality: Now, you can send the notifications to the students for every edit period in their time-table. You can create an event in the Unified Collaboration Platform (UCP) solution to send these notifications. The student will be notified by the Email or SMS or iON Inbox as per the configuration in the Unified Collaboration Platform (UCP) solution.

Mark Daywise Template.

Functionality: Introducing the Mark Day wise Template for Bulk Attendance Marking in Day wise Attendance screen. Currently, it is only applicable for the faculties from Self Service. You can click Bulk Mark icon provided in the screen, which directs you to the iON WebInstaller. To download the Mark Day wise Template, enter the date and download it. To upload, enter the attendance details in the template and upload it.

Note: The solution excel for bulk attendance marking will be retired by 25 May, 2018.

Approvers for Leave Requests.

Functionality: Introducing a feature where students can view the list of their leave approvers at different levels. With this functionality, the students may contact the approvers for the approval of their leave requests.

Student Group tab in Student 360 degree.

Functionality: Enhancing the Student Group tab in Student 360 Degree screen. Now, the student will be able to know the details of the person who has mapped them in the group along with the applicable dates.

Leave Worklist in mTop

Functionality: Enhancements in Student Leave Worklist in mTop. Now, you will be able to know the total number of leave applied for, total leave approved and total pending leave of the student. This will be beneficial for you to make the necessary decision for every leave request raised by the student.

GDPR changes in ODR

Functionality: Introducing an icon for the fields to identify the personal data of the end-user such as the Student Details Category and the Faculty Details Category. It provides the information and differentiates the personal data in the ODRs.

Enhancement in New UI of Attendance Marking

Functionality: Introducing the functionality of consecutive period attendance marking in the new UI of Mark Attendance (Period wise). This helps the user to mark the attendance of the consecutive period at once.

 

Exam and Grading:

Previous Session Enrollment screen

Functionality: This is for non-university customers with a check that if any process score is present for the higher semesters then it will not allow the enrolment. You must first delete the process score of the higher semester to proceed for the enrolment.

Automatic enrollment of mandatory subjects

Functionality: Now, the mandatory subjects defined in the subject group will be automatically enrolled at the time of the admission in the admitted session through a Custom ODR Hook. Thereafter, the mandatory subjects for the subsequent sessions will also be enrolled automatically on the promotion of the student to the next session via the same Custom ODR Hook.

 

 

 

 

 

 

DIMENSiON May 2018 | Business Process Education 1

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TCS iON Digital Campus

De-registration process for the student is being now restricted.

Functionality Details:

Introducing new features in Student Selected Time-table which allows you to:

  • Define combined slots
  • Restrict student from de-registration
  • View listing view for time-table

Introducing a functionality to create the combined slots in a Student Selected Time-table. The registration for these slots will be random on the selection of the Student Time-table Group.
For example, there are two subjects, Physics Lab and Chemistry Lab and the students are divided into two groups G1 and G2. When G1 study Physics Lab then G2 study Chemistry Lab and vice-versa. Now, the user will be able to create such slots under a Student Time-table Group where, at the same time, different subjects with the different group can be created. Upon selection of Student Time-table Group, the system will assign the random specific group to each student. There will be no flexi subject registration for such subjects.

Key Benefits:

  • You can restrict the students from de-registration. Once the student(s) has registered for any subject then they won’t be able to de-register the subject. This helps in avoiding the vacant seats for the subjects. It also allows the student to make the selection carefully.
  • The registration process depends upon first come first serve basis, which makes the selection of the subjects faster. Introducing following features for subject registration:
    • Option to show only listing view for selection where the Student can register for the subjects and view the timing through the link provided in the listing.
    • Providing the subject listing group by subject type to easily identify a particular subject.
    • Distinguishing the alternate subject type by providing different colors to the subjects to help the students to differentiate between the subject types.

Using the Feature:

The feature can be used by doing following steps as mentioned below.

  1. Go to Timetable Settings >> Student Timetable Group.
  2. Click Create.
  3. Map the Student Groups under particular student timetable group and provide the primary and secondary type along with their sequence.
  • The Primary Group will be used for normal slots in Timetable Template for a particular Student Timetable Group.
  • The Secondary Group with the same sequence will be considered at the time of combined slots creation in timetable template for a particular Student Timetable Group.
  1. Go to Timetable Settings >> Student Selected Timetable Template.
  2. Click Create.
  3. Define the Week, Registration Type, Offer Timetable as Y and select the flags, De-Register Not Allowed and Listing View.
  4. Click Save.

 

Eliminate errors in exam schedule mapping with automatic mapping

Functionality Details:

Introducing the Schedule Exam Subject template and the Exam Site Mapping Template. With these templates, for every new enrolment, the process starting from Student to the Exam Schedule Mapping will be completely automated. The automation is driven by these two new templates.

Key Points:

  • In the Schedule Exam Subject Template, the admin can define the Exam Dates and the Shift for each subjects flowing from the Exam Master Scope screen.
  • In the Exam Site Mapping Template, for an Award and Subject Type, the admin can define the Exam Site and the exam room for the student to appear for.
  • With all these details, whenever there is a new enrolment for a subject, the system automatically identifies the particular student with its site, room, date and shift details provided for a particular subject.
  • The Exam Site Mapping will mostly be a one-time setup for the university. The university will only have to define the Exam Schedule for all the subjects in the system. After that, the system will automatically map the students to their Exam Schedule.

Key Benefits:

  • The manual intervention for Exam Schedule Mapping to the students is completely omitted.
  • The chances of incorrect or incomplete schedule creation and mapping will be completely omitted.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Schedule Exam Subject Template.
  3. Download the blank template and define the exam dates and shifts for each subject of an Exam Master for which the schedule needs to be created and upload it back in the system.

To update the created schedule, you can download the data template and update the schedule.

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Exam Site Mapping Template.
  3. Select an Award for which the Exam Sites, Exam Rooms for the student to appear for the exam, for different subject types, need to be defined for the students of different sites.
  4. Upload these details into the system.

Now on every new enrollment, the system will automatically map the corresponding exam schedule to the students.

 

mTOP

Faster view on self-service quick links on mTOP

Feature: Responsive Self Service quick links can be enabled on mTOP.

Description: The responsive Self Service quick links can be registered on mTOP as use cases, by the solution teams.

Key Benefits:  The Self Service quick links available from the mTOP application as well.

 

HRMS Solution

Get the quick view on application status of the employees

Feature: Introducing three new columns in Employee Management under Transaction History.

  • Last Action Taken By
  • Last Action Taken Date
  • Comp off Date

Description: In Employee Management, under Transaction History for Leave entity, a new column Comp Off Date is introduced, from where you can view the dates for which the comp off was credited to the employee. Two new columns Last Action Taken By and the Last Action Taken Date is also added in the Employee Management, under the Transaction History for Leave and On Duty entities, to display the name who has taken the last action on any particular application and on which date.

Key benefits:  The admin can check the application status. For example, who has taken the last action and on which date, for how many days it is pending and the date for which the comp off is provided to the employee.

Highlights of the month:-

Capture No Marks Implementation

Functionality:

Introducing a new feature in Capture Regular/Backlog Marks screen, which allows you to select the Capture No Marks against the students and subjects for the cases where, the marks for those students, subjects, and exams are not available yet, but, the university still wants to proceed with the processing. In such case, the system automatically assigns the Regular Absent Type, defined in the Exam Master for those students.

Key Benefits:

  • The processing will not hamper, even if the marks for some students are not available for capturing due to any scenario.
  • The incomplete data from the vendor will also not hamper the decided processing dates.

Using this Feature:

  1. Login to WebInstaller
  2. Go to Exam and Grading >> Manage Exam Activities >> Capture Regular/Backlog Marks.
  3. Enter the Exam master, Site for which the marks need to be captured and search for the Exam and the Subject listing.
  4. Select a record and proceed with marks capturing.
  5. In Capture Marks window, select the No marks column as Yes for students where marks are not available for capturing.
  6. Click Save.

 

External Exam Type Configuration

Functionality:

Introducing a new configuration External Exam Type in Exam and Grading module. For different types of offerings like University, Deemed School, and Award, the admin can define the External Exam Types and the Subject Type combination. This data informs the system that for which Exam Type and the Subject Type, for an Award and the Marks, are to be captured by either the admin or the exam cell. For defined Exam Types and Subject Types, the Capture Score Raw Data Upload feature can be leveraged.

Key Benefits:

  • The authorization to capture the external marks is provided. With this configuration, the external exams will not be visible to the internal faculties for marks capturing in any case.
  • To capture the External Exam Marks, only the Score Raw Data Upload template will be used. With this, the Capture Marks process will be error-free, irrespective of the errors in its configuration.

 

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Settings >> Award >> External Exam Type Configuration.
  3. Define the Exam type and Subject types for which the marks are to be captured by the Exam Cell or the Admin.
  4. Click Save.

The marks for these exam types, the subject types can be captured through Capture Score Raw Data Upload feature.

 

Addition of Promotion Eligibility Flags

Functionality:

Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.

 

HOSTEL GATE REGISTER

  • Feature: Single instance and Cross DC implementation.
  • Description: Earlier, the Biz App was a multitenant Biz App. It required provisioning for every new customer requests. Now, it runs on the single instance, therefore, no provisioning is required for any customer. All existing IDC customer can use it.
  • Key benefits: No provisioning required for any customer. All customer of Digital Campus can use it for their organization.

 

DIMENSiON May 2018 | Assessment

Dimension Blog image

 Internet Based Assessment (IBA)

 Personal and confidential data of the user are now self-consent

 A) GDPR Related Changes

 

Feature Description
Displaying notification during Candidate Verification process In the proctored Internet Based Assessments, candidate identity information will be captured in the system during the verification process at the test centres.

The following message will be displayed to the users while capturing identification details of the candidates:

Please ensure you have the individual’s explicit consent before entering his / her personal data. This consent is required for the collection and use of personal data for identification purposes.

Screen: ASM >> Online Assessment >> View Dashboard >> Verify Candidates.

Displaying notification while capturing the details of the Scribe During the Internet Based Assessments, the candidates can be accompanied by the scribe as a special need. In such cases, the name, email id and the contact number of the accompanying scribe will be captured in the system. The following message will be shown to the users while capturing the details of the scribe:

Please ensure you have the individual’s explicit consent before entering the personal data of the scribe. This consent is required for the collection and use of personal data for identification purposes.

Screen: ASM >> Online Assessment >> View Dashboard >> Special Needs.

Key Benefits: This is in line with the GDPR regulations to seek the necessary Consent from the users for the usage of the personal data

B) Additional Capabilities in Analytics

Following are the new features in Analytics

a) In Homepage of reports, Show overall analysis, will display details such as Candidate Score, Cut-off, Percentage, Accuracy, Date of Exam, Exam start time and End Time.

b) The Homepage is now configurable with Image. Any image can be added to the home page HTML file.

c) Complete candidate profile will be displayed in Homepage including Name and DOB etc.

d) In preparedness analysis, Performance levels will be displayed in the report (Excellent / Moderate / Poor etc.)

e) Preparedness analysis will be added to overall performance analysis, currently, it is at the section level. Performance level will also be displayed.

f) Performance category (Excellent / Moderate / Poor) can now be configured at an overall report level.

g) Displaying colors based on the accuracy percentage is now configurable along with the comments.

Key Benefits: This gives enhanced user experience and provides more details in the report like candidate complete profile, candidate performance level etc.

 

Get the notification while capturing the demographic data

Identification Management (IM) – GDPR Changes

Feature Description
Displaying notification while Capturing the Demographic data of the Candidates/Staff/Dummy Staff The following message will be shown on the screen to the users while capturing the demographic data of the candidates, the staff and dummy staff:

Please ensure you have the individual’s explicit consent before capturing his or her personal data. This consent is required for the collection and use of personal data for identification purposes.

This message will also be shown while capturing the data at the time of staff registration and while editing/updating the staff details in the IM solution.

 Key Benefits: This is in line with the GDPR regulations to seek the necessary Consent from the users for the usage of the personal data.

 

Displays the notification during the dummy candidates registrations

Assessment Examination Center (AEC) – GDPR Changes

Feature Description
Displaying notification during the Dummy Candidate Registrations In IT Manager console, while registering the dummy candidate, following message will be displayed on the screen:

Please ensure you have the individual’s explicit consent before capturing his or her personal data. This consent is required for the collection and use of personal data for identification purposes.

Removal of Personal Details of Candidates Candidate personal details such as Candidates Phone Number, Email Address, Date of Birth have been removed from the Candidate Profile in the Candidate Console.
Displaying notification during the End Drive of Online / Offline Assessments In IT Manager console, following message will be shown while doing the End drive for both the Online (LBA) and Offline (Question Paper Delivery) Assessments:

In case of any issues, the personal data entered in the below fields might be used for Identification/Communication purpose.

Key Benefits: This is in line with the GDPR regulations to seek the necessary Consent from the users for the usage of the personal data.