Category Archives: Business Process Education

DIMENSiON June 2018 | Business Process -Education

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TCS iON Digital Campus

Save huge efforts of Report card printing

Functionality: Download Report Cards in a Single PDF

Description: The Download Report Card screen is for colleges to download their respective generated report cards in bulk. Here, the college admin can download all report cards in a single pdf file. Earlier, there were two options to download the report cards from this screen.

  • For an Exam Session, Institute, Report Name, and Award, you can download a consolidated zip folder in which the separate child folders of all Programs, Semesters, Report Groups, Generation Date and Report Type are created under which, the corresponding files against each leaf folder are populated.
  • For an Exam Session, Report Name and Award as mandatory selections, the admin can search for the listing of all Programs, Semester, Report Group, Report Type and Generation Dates and can download separately a zipped folder for each of the records in the listing. You can download the files in a single pdf file provided against each record of the listing as well.

In future, this single PDF download feature for all the reports that are downloaded using the first option will also be provided to the college admin to download all report cards for an Exam Session, Institute, Award and Report Name in a single PDF file.

Key Benefits:

  • After downloading report cards, the college admin does not have to refer to different folders and files for printing the report cards.

It saves huge effort in the report card printing process.

Reduce manual effort for capturing absent types for ineligible students

Functionality: Capture Absent type for Ineligible Students

Description: In case of students, there identified as ineligible while mapping students to exam schedule for an exam session, their corresponding absent type defined in the exam master, will now be captured using Capture Absent Records button in Raw Capture Score screen.

Earlier, they were captured manually using Capture Score Template by the team on the ground.

Key Benefits:

The manual effort for capturing absent types for ineligible students through Capture Score Template is reduced.


Bulk User Id and Password Creation process saves time and human effort

Feature:  Introducing Bulk User ID and Password Creation

Description: A new feature is provided in Org Setup screen to create the user IDs and Passwords for the employees in bulk. The two new features are:

  • Create User for Selected: Allows you to create the user ID and password for the employees who are selected.
  • Create User for All: Allows you to create the user ID and password for all the employees for whom it is not created.

Note: Once the user ID is created then the mapping for an employee to a user and for an employee to a user group is done.

 Key benefits:  It will help the organizations to reduce the human effort and the time as well.

Sys Admin Solution

Unnecessary sites that are not required for employee tagging are now restricted

Feature: Introducing Site Tagging Required flag

Description: Introducing a flag Site Tagging Required, in Sys Admin under the Site Management screen.  With this flag, you can restrict tagging of employees to a particular site. If this flag is selected, then a particular site will flow in the respective screens of HRMS, Payroll and Sys Admin solutions.

 Key benefits:

Unnecessary sites that are not required for employee tagging, can be restricted from flowing to the solutions. It saves the time and effort of the admin or employee.

TCS iON Digital Learning

Maintaining organization branding is now easier for admin

Feature: Watermarking configuration in iDL

Description: Introducing Watermark for the Media files in the communities and documents in the Course Content.

The organization administrator will have the privileges to configure the logo at the organization level. Once the logo is uploaded by the organization administrator, then at the time of the media creation or content creation, the users are provided with an option to add watermark. If you opt for the watermark, then the logo appears at the bottom right corner of uploaded files.

Note: It is applicable for image converted document files and videos.

 Key benefits:

The admin can do the organization branding using this feature.

Highlights of the month:-

1.Functionality: The Automatic flow of Absent Type for No Marks Students

Description: Introducing a template Capture No Marks Template, which will have the filters: Exam Session, Award, Session, and Exam Name.
Here, you can download the template by selecting the required filters. This template will bring the student and subject details for whom the marks are not yet captured but, with the Attendance Marked as Present. You can select the value as ‘Y’ or ‘N’. The Regular Absent Type will flow for the records where No Marks Column value is as ‘Y’.

Earlier, there were students for whom the marks were not captured, therefore, to process and publish the result for other students as well was not possible.

Key Benefits:
With this functionality, you will be able to define the Absent Type for all those records whose marks are not yet captured. You can process and publish the result for other students as well.

2.Functionality: New Business Category: Raw Capture Score Details

 Description: Introducing a new Business Category as Raw Capture Score Details to provide the reason for all invalid records which comes under the Digital Campus solution’ Exam and Grading module.

Earlier, the Dump Capture Score screen did not have any validation for entering the marks of the students.

Which led to human error or incorrect records in the uploaded excel, that required to be identified along with the reason as per the system configurations such as Enrollment and Capture Score.

Mandatory filters: 

  • Exam Session Master Name
  • Session Master
  • Award

Display category:

  • Capture Score Details
  • Student Details
  • Academic Details

Key Benefits:

This report provides the details of the Raw Capture Score details uploaded for an Award and Exam Session.

It provides the details of the errors in the data uploaded and the source of error as well.

NOTE: Synching is not required for pulling the updated records in this Business Category.

3.Functionality: Restrict Process Score Revert on RT/RV/RRV synced marks

Description: With this functionality, the Process Score Reversal transaction will not be allowed if, for that student and Exam Session, any RT/RV/RRV marks have already been synched into the system. Since, there can be scenarios where after Process Score Reversal, the process score is again initiated; in such cases, if RT/RV/RRV marks are synched, then it will be lost. Enabling the RT/RV/RRV marks again on reprocessing increases up to the complexity to the system and chances of incorrect process score increases. Therefore, it has been restricted at the initial stage itself.

4.Functionality: Subdivision of Capacity in Student Selected Time-table

Description: Introducing a new feature where you can define different capacities for elective courses for different Student Timetable Group or Sections. You will be able to define the overall capacity of any elective course, then they can further divide the total capacity into smaller section but, the sum of the subdivided capacity should be the same as of the total capacity of a particular course.

Key Benefits:

You will be able to define the different capacity of elective courses for different Student Timetable Group.

This will help you to offer different capacity for elective courses for different classes.

 Note: Currently, the subdivision of the capacity has been offered at Student Timetable Group level only.

Using the Feature:

  • Go to Digital Campus >> Timetable Settings >> Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP, enter the details of the distinct combination of Subject, Faculty and Group mapped in the Timetable Template.

5. Payroll – Configuring Financial Year cycle

Description: Starting this release, you can configure Financial Year cycle in the Global Parameters screen by setting the Start Month and End Month of the Financial Year (FY) cycle. Earlier, the Financial Year (FY) cycle defined in the system was fixed from April to March, by default. It was not configurable.

The setting of Financial Year can be done only once when the new customer is provisioned and before first payroll cycle is run by the customer. If the Existing customer wants to change their financial year then the customer will be re-provisioned and their previous payroll data will not be available. You can also select the defined Financial Year in the following reports:


  • Form 16 for Employee
  • Form 16 for Admin
  • Form 12BA for Employee
  • Form 12BA for Admin
  • eTDS Annexure Report


  • Savings Detail ODR

Key benefits:

Provides the flexibility to configure the Payroll Financial Year period, based on the business requirement.








DIMENSiON|May 2018 Business Process – Education (II)

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TCS iON Digital Campus

Get the accurate promotion eligibility list of the students

Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

 Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.

 Flags and their meaning:

  • Eligibility Required: Whether eligibility is required for the promotion or not.
  • Lateral Flag: The eligibility required for lateral students.
  • Max Lateral Backlog: The maximum number of backlog allowed for the promotion, in case of lateral students.
  • Till Semester: The semester to which a student promotion eligibility has to be checked.
  • Max Till Semester Backlog: The maximum number of backlogs allowed for promotion till a particular semester.
  • In Semester: The semester in which the allowed number of backlogs for promotion has to be defined.


Enrollment to any Future Semester Subject is now empowered

Introducing the Future Semester Subject Enrolment template. In this template, the subjects of the higher semester can be enrolled as Predo Subjects. With this implementation, a student can be enrolled in a subject for the future semester.

Key Benefits:

  • Students can be enrolled in any future semester subjects.
  • Students will be able to control their academic enrolments based on their capabilities.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Future Semester Enrollment Template.
  3. Download the blank template.
  4. Specify the fields Subject Session Code, Registration number, Subject Code and Is Force Enrollment.
  5. Click Save and Upload.



A quick view on the count of available and total holdings for the catalogue

Earlier, the list of catalogues was displayed in the search listing, no details related to the holding were being displayed. Now, the count of the total holdings and the available holdings will be displayed library wise upon clicking the Holding Count button for a catalogue in the search listing.

Key benefits: The count of available and total holdings for the catalog present in the Library OPAC


TCS iON Digital Learning

Get the direct ‘Unsubscribe’ mail option in any community

Feature: User will get an option to ‘Unsubscribe’ from mail notification for a particular use case.

Description: There are two UCP Channel Configuration screens.

  • Admin UCP Channel Configuration
  • User UCP Channel Configuration

The Admin UCP Channel Configuration screen is managed by the Org Administrator and the User UCP Channel Configuration screen is the one provided to every user. If the Org admin selects any use case for the user’s configuration, then the user can view that use case in their UCP Configuration screen and can uncheck the mail for any community for the provided use case.

For example, if the admin selects the user’s configuration for ‘Blog has been posted’, then, this use case will be provided to all the users under UCP Configuration screen and they can now switch off the mail for the blogs for any community. This is the current functionality.

The navigation path through the mails for leveraging this functionality is provided.

With this functionality, if the admin has provided the users’ configuration for any use case, then, the recipient user receiving that mail will be provided an Unsubscribe link in the mail. Upon clicking the unsubscribe link, the user can navigate to User UCP Configuration screen (upon login) and can uncheck the mail for any community for the provided use case.

Key Benefits: You can directly unsubscribe the mail for any use case in any community.


Highlights of the month:

Program Wise Roll Number Generation in Bulk 

Functionality Details:

Introducing the Bulk Roll Number Generation screen. In this screen, you can select the flag Program to Pattern Mapping in Roll Number Configuration screen.

Now, it is not required to map the Roll Number Pattern in Academic Template. You can map one Roll Number pattern to multiple programs as well.

The Roll Number Type, Award Name, Pattern Group, and Order By are the mandatory fields. The Site field has been made optional now.

Key Benefits:

  • This approach reduces the effort earlier required for multiple configurations.

Using the Feature:

  1. Go to Student >> Settings >> Roll Number Pattern.

Select the checkbox Enable Program Wise Mapping in Roll Number Pattern.

  1. Click Save.

With above checkbox ticked and on saving the new Roll Number Pattern, a new sub-tab Program to Pattern Mapping opens.

There are two fields Program Name and Award in the sub-tab Program to Pattern Mapping. The new Applicability Type will be mapped to the multiple programs in the new sub-tab and the roll number will be generated for those programs’ applicant/student based on the Applicability Type selected.

  1. With the new approach, the Roll Number Pattern (RNP) generated will not be mapped and it is not required to be mapped in the academic template as well.
  2. If the above check box is selected, only then the new Applicability Types (Described in Sprint 5) will be visible in Applicability Type column.
  3. With different Roll Number Pattern (Header screen), the same programs cannot be mapped.
    1. If the programs are mapped in the Program to Pattern Mapping sub-tab initially and later the user unchecks that checkbox and attempts to save the Roll Number Pattern (RNP), then it will display an alert to remove the programs mapped in the new sub-tab.
  4. The new approach will not be applicable for the key types Specified Value, Manual Entry and Sequence by Range.
  5. To generate the roll number in bulk,
    1. Go to Program Wise Roll Number Generation
    2. Select Roll Number Type, Award and the Pattern Group.
  • Click Generate.


Addition of Feedback Scope in Design Feedback Screen

Functionality Details:

Introducing the Feedback Scope button in the Design Feedback screen, under the Feedback Scheduling sub-tab. Here, you can define either the Site, Batch, Session or the Student Group. This feature is available only for the subject’s Faculty Feedback.

Key Benefits:

  • Once the scope is defined, you can send the Feedback to all the students mapped to the Site, Batch and Session or, to the Student Group using the Send Feedback button.
  • You can view the status from the View Mail Status screen.


Using The Feature:

  1. Go to Digital Campus >> Design Feedback >> Feedback Scheduling.
  2. Create a feedback Window and define the Scope in the Feedback Scope.
  3. Define either the Site, Batch, Session or the Student Group under the Feedback Score
  4. Click Send Feedback button to send the feedback to all the students as per the feedback score directly.


Send Student ID Card Automatically During Final Admission

Functionality Details:

Now, the student I-Card or similar letters will be sent via email to the students, after the admin clicks the Final Admission button in the Admission workflow. This option is available at the Final Admission step only.

Key Benefits:

  • This approach will reduce the effort to distribute the Student I-Card separately after the final admission.
  • The letters can be sent to the student email ID‘s automatically at the Final Admission step of the Admission Cycle.
  • Students can download the letter from the attachment and take a print as required.


Using the Feature:

  1. Go to Admission >> Settings >> Admission Process >> Workflow Letter Configuration.
  2. Select the flag Send Letter to Email Id and the Workflow Level as Final Admission.
  3. Select the Required Letter to be sent to students.
  4. Click Save.

At the Final Admission Step, the above letter configured will be sent to the student‘s email Id.

Note: Configure a UCP event to send the emails to the students.


Display of Title No of Catalogue in Search Listing of OPAC

 Description: The Title No. of the catalogue will be displayed in the search listing. This attribute will be displayed in the listing of all types of search in OPAC. For example, the Basic Search, Advanced Search, ISBN Search and New Arrivals.

Key benefits: The Title Call No. attribute will be displayed as well along with other catalogue attributes.


Miscellaneous Changes and Enhancements

Timetable module:-

Edit Timetable Notification.

Functionality: Now, you can send the notifications to the students for every edit period in their time-table. You can create an event in the Unified Collaboration Platform (UCP) solution to send these notifications. The student will be notified by the Email or SMS or iON Inbox as per the configuration in the Unified Collaboration Platform (UCP) solution.

Mark Daywise Template.

Functionality: Introducing the Mark Day wise Template for Bulk Attendance Marking in Day wise Attendance screen. Currently, it is only applicable for the faculties from Self Service. You can click Bulk Mark icon provided in the screen, which directs you to the iON WebInstaller. To download the Mark Day wise Template, enter the date and download it. To upload, enter the attendance details in the template and upload it.

Note: The solution excel for bulk attendance marking will be retired by 25 May, 2018.

Approvers for Leave Requests.

Functionality: Introducing a feature where students can view the list of their leave approvers at different levels. With this functionality, the students may contact the approvers for the approval of their leave requests.

Student Group tab in Student 360 degree.

Functionality: Enhancing the Student Group tab in Student 360 Degree screen. Now, the student will be able to know the details of the person who has mapped them in the group along with the applicable dates.

Leave Worklist in mTop

Functionality: Enhancements in Student Leave Worklist in mTop. Now, you will be able to know the total number of leave applied for, total leave approved and total pending leave of the student. This will be beneficial for you to make the necessary decision for every leave request raised by the student.

GDPR changes in ODR

Functionality: Introducing an icon for the fields to identify the personal data of the end-user such as the Student Details Category and the Faculty Details Category. It provides the information and differentiates the personal data in the ODRs.

Enhancement in New UI of Attendance Marking

Functionality: Introducing the functionality of consecutive period attendance marking in the new UI of Mark Attendance (Period wise). This helps the user to mark the attendance of the consecutive period at once.


Exam and Grading:

Previous Session Enrollment screen

Functionality: This is for non-university customers with a check that if any process score is present for the higher semesters then it will not allow the enrolment. You must first delete the process score of the higher semester to proceed for the enrolment.

Automatic enrollment of mandatory subjects

Functionality: Now, the mandatory subjects defined in the subject group will be automatically enrolled at the time of the admission in the admitted session through a Custom ODR Hook. Thereafter, the mandatory subjects for the subsequent sessions will also be enrolled automatically on the promotion of the student to the next session via the same Custom ODR Hook.







DIMENSiON May 2018 | Business Process Education 1

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TCS iON Digital Campus

De-registration process for the student is being now restricted.

Functionality Details:

Introducing new features in Student Selected Time-table which allows you to:

  • Define combined slots
  • Restrict student from de-registration
  • View listing view for time-table

Introducing a functionality to create the combined slots in a Student Selected Time-table. The registration for these slots will be random on the selection of the Student Time-table Group.
For example, there are two subjects, Physics Lab and Chemistry Lab and the students are divided into two groups G1 and G2. When G1 study Physics Lab then G2 study Chemistry Lab and vice-versa. Now, the user will be able to create such slots under a Student Time-table Group where, at the same time, different subjects with the different group can be created. Upon selection of Student Time-table Group, the system will assign the random specific group to each student. There will be no flexi subject registration for such subjects.

Key Benefits:

  • You can restrict the students from de-registration. Once the student(s) has registered for any subject then they won’t be able to de-register the subject. This helps in avoiding the vacant seats for the subjects. It also allows the student to make the selection carefully.
  • The registration process depends upon first come first serve basis, which makes the selection of the subjects faster. Introducing following features for subject registration:
    • Option to show only listing view for selection where the Student can register for the subjects and view the timing through the link provided in the listing.
    • Providing the subject listing group by subject type to easily identify a particular subject.
    • Distinguishing the alternate subject type by providing different colors to the subjects to help the students to differentiate between the subject types.

Using the Feature:

The feature can be used by doing following steps as mentioned below.

  1. Go to Timetable Settings >> Student Timetable Group.
  2. Click Create.
  3. Map the Student Groups under particular student timetable group and provide the primary and secondary type along with their sequence.
  • The Primary Group will be used for normal slots in Timetable Template for a particular Student Timetable Group.
  • The Secondary Group with the same sequence will be considered at the time of combined slots creation in timetable template for a particular Student Timetable Group.
  1. Go to Timetable Settings >> Student Selected Timetable Template.
  2. Click Create.
  3. Define the Week, Registration Type, Offer Timetable as Y and select the flags, De-Register Not Allowed and Listing View.
  4. Click Save.


Eliminate errors in exam schedule mapping with automatic mapping

Functionality Details:

Introducing the Schedule Exam Subject template and the Exam Site Mapping Template. With these templates, for every new enrolment, the process starting from Student to the Exam Schedule Mapping will be completely automated. The automation is driven by these two new templates.

Key Points:

  • In the Schedule Exam Subject Template, the admin can define the Exam Dates and the Shift for each subjects flowing from the Exam Master Scope screen.
  • In the Exam Site Mapping Template, for an Award and Subject Type, the admin can define the Exam Site and the exam room for the student to appear for.
  • With all these details, whenever there is a new enrolment for a subject, the system automatically identifies the particular student with its site, room, date and shift details provided for a particular subject.
  • The Exam Site Mapping will mostly be a one-time setup for the university. The university will only have to define the Exam Schedule for all the subjects in the system. After that, the system will automatically map the students to their Exam Schedule.

Key Benefits:

  • The manual intervention for Exam Schedule Mapping to the students is completely omitted.
  • The chances of incorrect or incomplete schedule creation and mapping will be completely omitted.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Schedule Exam Subject Template.
  3. Download the blank template and define the exam dates and shifts for each subject of an Exam Master for which the schedule needs to be created and upload it back in the system.

To update the created schedule, you can download the data template and update the schedule.

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Exam Site Mapping Template.
  3. Select an Award for which the Exam Sites, Exam Rooms for the student to appear for the exam, for different subject types, need to be defined for the students of different sites.
  4. Upload these details into the system.

Now on every new enrollment, the system will automatically map the corresponding exam schedule to the students.



Faster view on self-service quick links on mTOP

Feature: Responsive Self Service quick links can be enabled on mTOP.

Description: The responsive Self Service quick links can be registered on mTOP as use cases, by the solution teams.

Key Benefits:  The Self Service quick links available from the mTOP application as well.


HRMS Solution

Get the quick view on application status of the employees

Feature: Introducing three new columns in Employee Management under Transaction History.

  • Last Action Taken By
  • Last Action Taken Date
  • Comp off Date

Description: In Employee Management, under Transaction History for Leave entity, a new column Comp Off Date is introduced, from where you can view the dates for which the comp off was credited to the employee. Two new columns Last Action Taken By and the Last Action Taken Date is also added in the Employee Management, under the Transaction History for Leave and On Duty entities, to display the name who has taken the last action on any particular application and on which date.

Key benefits:  The admin can check the application status. For example, who has taken the last action and on which date, for how many days it is pending and the date for which the comp off is provided to the employee.

Highlights of the month:-

Capture No Marks Implementation


Introducing a new feature in Capture Regular/Backlog Marks screen, which allows you to select the Capture No Marks against the students and subjects for the cases where, the marks for those students, subjects, and exams are not available yet, but, the university still wants to proceed with the processing. In such case, the system automatically assigns the Regular Absent Type, defined in the Exam Master for those students.

Key Benefits:

  • The processing will not hamper, even if the marks for some students are not available for capturing due to any scenario.
  • The incomplete data from the vendor will also not hamper the decided processing dates.

Using this Feature:

  1. Login to WebInstaller
  2. Go to Exam and Grading >> Manage Exam Activities >> Capture Regular/Backlog Marks.
  3. Enter the Exam master, Site for which the marks need to be captured and search for the Exam and the Subject listing.
  4. Select a record and proceed with marks capturing.
  5. In Capture Marks window, select the No marks column as Yes for students where marks are not available for capturing.
  6. Click Save.


External Exam Type Configuration


Introducing a new configuration External Exam Type in Exam and Grading module. For different types of offerings like University, Deemed School, and Award, the admin can define the External Exam Types and the Subject Type combination. This data informs the system that for which Exam Type and the Subject Type, for an Award and the Marks, are to be captured by either the admin or the exam cell. For defined Exam Types and Subject Types, the Capture Score Raw Data Upload feature can be leveraged.

Key Benefits:

  • The authorization to capture the external marks is provided. With this configuration, the external exams will not be visible to the internal faculties for marks capturing in any case.
  • To capture the External Exam Marks, only the Score Raw Data Upload template will be used. With this, the Capture Marks process will be error-free, irrespective of the errors in its configuration.


Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Settings >> Award >> External Exam Type Configuration.
  3. Define the Exam type and Subject types for which the marks are to be captured by the Exam Cell or the Admin.
  4. Click Save.

The marks for these exam types, the subject types can be captured through Capture Score Raw Data Upload feature.


Addition of Promotion Eligibility Flags


Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.



  • Feature: Single instance and Cross DC implementation.
  • Description: Earlier, the Biz App was a multitenant Biz App. It required provisioning for every new customer requests. Now, it runs on the single instance, therefore, no provisioning is required for any customer. All existing IDC customer can use it.
  • Key benefits: No provisioning required for any customer. All customer of Digital Campus can use it for their organization.


DIMENSiON April 2018 | Business Process – Education

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Digital Learning

New upload file upto 1 GB 

Feature: File size more than 300 MB can be added as media.

Description: In iON Digital Learning, a new feature has been implemented in which heavy size file (more than 300 MB) can be added as media. Also, org admin can increase the org file size limit max up to 1 GB.

Now as per the implemented CR, the user can upload maximum 10 files of below 300 MB size but the total files size will be in accordance with the maximum file size limit of that particular organization. The same is mentioned under Guidelines of Media.

If the user uploads a file of more than 300 MB, then he can upload one file at a time. If two files of more than 300 MB will be selected then how will get a message that it is not allowed.

Key benefits:

  1. The maximum file size upload limit has been increased to 1GB for an organization.
  2. The user will be able to upload the file of more size (>300MB)


Digital Survey

Any personal and confidential data of the user are now self-consent

Feature: GDPR Implementation

Description: In this release of Digital Survey we will be implementing rules for user data protection. Before capturing any personal/confidential data of the user, user’s consent will be asked if he wants to share the data and an appropriate message will be shown to the user. To achieve so following features have been added in Digital Survey:

1) Campaign Purpose is added to create the campaign. The campaign can now be created for a defined purpose

2) Unsubscribed mail feature has been introducing in survey mail. The user can opt for not receiving further survey emails by using the feature.

3) While creating flexi fields through define variable link the creator and characterize the data as personal and show the appropriate message to the user while filling the details.

Key benefits: As the consent will be captured by the user himself, he would have full control over his/her personal data before being shared.


Procurement and Inventory

Reduction in Purchase Voucher creation turnaround time

Feature: Auto Creation of Purchase Voucher

Description: A new business parameter, Auto PV Generation from GRN is introduced in Configuration >> Business Parameter. You can enable/disable this feature as per your business requirement. If you set this parameter as Yes then on final approval of GRN it will create a Purchase Voucher in TCS iON Finance and Accounting (F&A) solution in Open status.

Key benefits: Reduces the turnaround time of the Purchase Voucher creation


Tracking of the specific transaction ODRs are now simpler

 Feature: Retiring the Inventory ODR

Description: The Inventory ODR in TCS iON Report and Communication module has been retired. All transaction which was available under this ODR will now we available as separate ODRs.

Following new ODRs have been added by retiring Inventory ODR.

  • Accept Dispatch
  • Direct Dispatch
  • Indent Based Dispatch
  • Initial Stock Upload
  • Raise Indent
  • Unplanned Receipt

Key benefits: Since it was a common ODR for Inventory fields which were specific to a transaction was visible in all transaction filter and view fields which was causing confusion to the user. Now that the transaction specific ODRs are created it shows relevant fields for each of the transactions.


Highlights of the month:-

Procurement and Inventory

Feature: Disabling direct creation of GRN and PR

Description: Disable direct creation of GRN and PR using the new business parameters Disable Direct GRN and Disable Direct PR. Now, PR can be created only against an indent and GRN can be created only against a Purchase Order.

Key benefits: Customer wanting to follow the process of procurement should be done against a Requisition/Indent request from departments can use the same to stop unnecessary procurement of goods and save cost


Feature: Viewing Workflow and Document status

Description: Hyperlink has been enabled on the search screen document status field of all P&I transactions for which workflow can be configured

Key benefits: You can now check the current status of the document and the level it is pending from the search screen. Check the name of the approving authorities and get in touch with them to speed up the approval process







DIMENSiON March 2018 | Business Process – Education

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TCS iON Digital Campus

Handling the Qualitative Grading Scheme is now easier


Qualitative Grading Scheme has also been handled in Capture score new screen Capture Regular/Backlog Marks screen for Capture score activity. This new approach of Exam and Grading can be leveraged by the institutes where only grade system is applicable.

Key benefits:

  • Qualitative grading system can also be handled by using new approach of Exam and Grading.
  • Capture score template need not to be downloaded and used every time. Front-end option for capturing grades will also be available for the users.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Manage Exam Activities >> Capture Regular/Backlog Marks
  2. Provide the required parameters and click Search.
  3. Select a subject and proceed for grade capturing.
  4. Capture the grades against each student. The Marks column is disabled once saved.


Faster identification of Unfair Means Marking (UFM) while marking


This feature allows the attendance in-charge to mark students as Unfair Means Marking (UFM) case while marking the exam attendance. The user can provide comma-separated details of students and the relevant absent type for UFM cases.

For approving or rejecting UFM marked cases, another screen named Approve or Reject UFM is provided where admin can approve or reject UFM marked cases. Once approved, the relevant absent type defined for UFM case will flow to capture score. On rejection, the record for actual marks capturing will be opened.

Key benefits:

Identify UFM cases while marking exam attendance.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Manage Exam Activities >> Mark Exam Absentees in bulk
  2. Provide the required parameters and click Search
  3. Select a subject and Click Mark UFM


Biz App

Capture marks and aggregation rules are now simpler

  • Feature: Of marks to capture and aggregation rule in org level setting
  • Description: In this release, there are few more settings at org level setting:-
  1. of marks to be captured across each transaction type
  2. Aggregation rule logic across each transaction type
  3. Sync to Digital Campus Marks Consider – Latest, Highest, Average

Key benefits: The generic setting will help to serve different requirements of marks capture and aggregation rules for different customers



Automatic updating on shift tagging of the employees

Description:  In Global parameters for Auto shift correction, two flags are introduced.

  • Enable Auto-Shift correction flag
  • Difference time flag

With these flags, the system checks for In and Out timings of employee and the tagged shift, if these timings fall within the tagged shifts then the system does not make any changes.

But if, the In time and Out time doesn’t match the tagged shift then the system searches for other available shifts whose timings matches with the In time and Out time and then the system automatically updates the shift tagging of the employee.



Get the quick view on External Saving details of the employees

  • While submitting External Saving declaration by an employee/admin, a message will be displayed in case a duplicate entry is present for the same amount under same External Saving Pay Code.
  • If External Saving amount is more than the rebate limit defined for that respective Section Code then in that case a confirmation message will be displayed while saving the External Saving application.
  • Employees raise their external savings using the External Savings quick link iON Self Service. A workflow triggers for the application and is displayed in the assigned approver’s work list. If the application is approved, it reflects in the Payroll for tax calculation. In case the application is rejected, the employee must update the external savings information again and submit the same.

From now, the employee can see the workflow history in excel. Download the workflow history by clicking ‘Transaction History’ button present in the External Saving screen.

Introducing Enhanced View Configured Employee Pay Attribute:

View Configure Employee Pay Attributes screen is used to view and maintain various employee pay attributes in the dynamically generated screens. You can add the direct income tax details, extra income details and so on, by using bulk upload option available in the screen instead of adding the same for each employee row-by-row through this screen.

Earlier, in bulk upload option, field Employee Name was mandatory. Now, Employee Name field is non mandatory, you can define the data by using Employee Number field only.

Highlights of the month     

Student Promotion New Approach (CR00098965)


This functionality allows user to check eligibility of students before doing their promotion. A new screen Promotion Eligibility is provided where the user can check the eligibility of all students for an Award and Session, to verify that they are eligible for the promotion or not. Here, in future users can also map the customer-specific eligibility class based on which the eligibility for students will be defined. Based on the eligibility defined for students, a new template named Student Promotion Change Batch is provided, which will list the students that have Is Eligible=‘Y’ for promotion.

Key benefits:

Only eligible students will get promoted to next session of their current batch.

Using this Feature:

  1. Go to iDC >> Exam and Grading Settings >> Promotion Eligibility
  2. Select Award and Session for which you want to check the promotion eligibility of the students.
  3. Post-eligibility check, use Student Promotion Change Batch template for promoting Is Eligible=‘Y’ students to their next session.


Subject wise Result Withheld


This functionality allows the admin to withhold the results of student’s subject wise. You can use this screen to withhold the subject result for a student. Subject results for students can also be withheld exam type wise. For each row withheld as Site, Batch, Session, Exam and Subject for a student, the user can generate relevant ODRs to fetch the details of withheld records.

Key benefits:

User can withheld results of students, subject wise and later can fetch these details through ODR.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Publish Result Subject wise >> Result Withheld
  2. Select Site, Batch, Session and student details for the results of the subjects to be withheld.
  3. Select the required Exam and subject to withhold its result for the selected Student.

The same details can be then fetched through Processed Score ODRs and can be provided to the students.


New Approach for Roll Number Generation

Functionality Details:

A new approach is provided for roll number generation. Now, the Roll Number Pattern can be mapped at Program Level. Indirectly a roll number pattern will be mapped to multiple programs and the roll number will be generated for the students of these programs based on the applicability defined.


Ten new Applicability Types in “Pattern Detail” Sub tabs are as given below:

  • Admission Academic Year
  • Batch Academic Year
  • Site-Admission Academic Year
  • Site-Program-Admission Academic Year
  • Program-Admission Academic Year
  • Award-Admission Academic Year
  • Site-Batch Academic Year
  • Site-Program-Batch Academic Year
  • Program-Batch Academic Year
  • Award-Batch Academic Year
  • A check box is provided in Roll Number Pattern with the name “Enable Program Wise Mapping”. Select this check box to use the new approach.
  • With the above checkbox selected, on saving the new Roll Number Pattern, a new sub-tab named “Program to Pattern Mapping” opens.
  • The sub-tab consists of two fields “Program Name” and “Award”, the new applicability type is mapped to the multiple programs in the new sub-tab and the roll number is generated for those program’s applicant/student only according to the applicability type selected.
  • With the new approach, the Roll Number Pattern (RNP) generated will not be mapped in academic template.
  • The old applicability type does not appear in Applicability Type column if the checkbox is selected and vice versa.
  • Same programs with different Roll Number Pattern (Header screen), are not mapped.
  • An alert to remove the programs mapped in the new sub-tab appears if, the programs are mapped in Program to Pattern Mapping sub tab initially and later the user deselects the checkbox and tries to save the Roll Number Pattern (RNP).
  • The new approach is not applicable for the key type “Specified Value”, “Manual Entry” and “Sequence by Range”.

Key benefits:

  • Reduces the effort of multiple configurations.
  • Saves time for the users as mapping the roll number pattern at academic template is not required.
  • Mapping one pattern to multiple programs saves the time and effort of the user.


Send feedback Student Group wise

Functionality Details:

A new field Student Group is added under Subject Faculty Feedback by which the user can send the Feedback to all the Students of the selected Student group.

Key benefits:

  • Send feedback to all the Students of the selected Student Group which is created using timetable module.
  • Send feedback to Students of different batches in bulk.
  • Schedule feedback to students of Different Batches with Single Window.


Using The Feature:

  1. Go to Digital Campus >> Feedback >> Design feedback
  2. Create a feedback of Type as Subject faculty.
  3. Create Student group by using the Timetable module.
  4. Once the Student group is created in Timetable module, the user needs to map that Student group at Academic template.
  5. While clicking Proceed to Send Feedback, the user gets allowed to Select

Student group after selecting Site, Batch(Multi-select) and Academic Session.


Marks Captured check status

Description: After each Marks Capture process, either through front end or excel upload, admin can check the status of the marks as Not Aggregated or Aggregated. An aggregated row can be processed for sync. It will read the configuration present for sync to iDC Marks Consider and processes the score according to the selected logic and makes it available for sync. Later, from iDC screen, the processed marks can be pulled.

Key benefits: Admin can view and process the sync mark after successful aggregation for each mandatory filter types.




DIMENSiON February 2018 | Business Process Education II

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Enabled faster employee search option

  • Feature: New validations for Employee Search in Advanced Search option.
  • Description: In Employee Management screen, the blank search for Employees is restricted in Advance Search Similarly, in House Keeping screen, the blank search for Employees is restricted to Update Party Details activity. You need to enter at least one of the employee attributes to execute the search.
  • Key benefits: Provision to perform the search based on required attributes.


Faster upload of Employee Research and Publication details

  • Feature: Research and Publications Webinstaller template.
  • Description: In Employee Research and Publications details, the option to Upload Template is introduced.
  • Key benefits: Employees can bulk upload the Research and Publication Details.


 Quick view on Grade and Percentage columns

  • Feature: Separate columns for Grade and Percentage details in Recruitment
  • Description: In Recruitment screen, the grade and designation details are populated separately in Direct Application when data is pulled from Eforms. Once the employees are created, the details will be displayed in Employee Management >> Education Details.
  • Key benefits: Grade and Percentage details will be displayed in two separate columns.


Bulk upload of claims documents in mTop is now easier

  • Feature: Option to bulk upload documents in mTOP for claims.
  • Description: Introducing document bulk upload in mTOP. With this feature, you can upload multiple documents for respective applications while applying a claim.
  • Key benefits: Attach supporting documents while raising claims via mTop.


Highlights of the month – 

  • Feature: Provision to enter Mother’s Name in Employee Management screen.
  • Description: The Mother’s Name field has been added, in Employee Management >> Personal Details. This field is available in Template and Reports also.
  • Key benefits: Flexibility to enter the Mother Name and use it in reports.


  • Feature: Provision to create employees automatically for Universities
  • Description: With this release, the users created in iON Digital Campus for Universities, will be created in HRMS automatically, with the prefix AUTOEMP.
  • Key benefits: User can use multiple admin ids for this feature


  • Feature: Retiring Show Breakup button from Raise On Duty screen
  • Description: In the Raise On Duty screen, the Show Breakup button and the corresponding functionality has been removed. Now, when you select From date and To date, the breakup details are displayed automatically.
  • Key benefits: Simplified the process by reducing one step.


  • Feature: Provision to search exact match for course name in course master.
  • Description: With this feature, administrators can search the exact course name of a course created in iON Digital Learning. Then, based on the search, they can complete the course creation activity.
  • Key benefits: Quick search option for the administrators.


  • Feature: Option to like and rate courses.
  • Description: With this feature, employees can like and rate the courses on course completion. The ratings and number of likes are displayed in the course catalog.
  • Key benefits: Provision to like and rate the courses on completion.

DIMENSiON February 2018 | Business Process – Education I

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TCS iON Digital Campus               

Enabled quick view on Attendance Marking

Feature: New UI for Attendance Marking

Description: Introducing new UI for Attendance Marking with two different views:

  • Calendar View: To view period details for a week.
  • Listing View: To view period details for a day only.

Key Benefits:

  • Provides a better user interface.
  • The views are mobile-compliant.

Enables the user to view the number of students present, absent and leaves applied for a period.

Using the Feature: To use this feature:

  1. Assign quick-links to user-groups.
  2. Log in to Self Service or mTop.
  3. Select Mark Attendance (Period wise). The Mark Attendance (Period-wise) screen is displayed.

The current week data is displayed for the logged in user. The logged in user can mark attendance for assigned periods.

Tracking of letters sent via email is now easier

Feature: Option to check logs for Letter sent via Email

Description: You can check logs for the letters sent via email from the Letter module. Logs are available in UCP( Unified Collaboration platform) solution.

Key Benefits:

  1. Track the letters sent through Email in the Letter
  2. Verify the content of sent

Using the Feature: To send a letter through email from Letter module.

  1. Go to UCP >> For your information.
  2. Click Sent Communications. The sent emails are displayed in a list.
  3. Click Subject to view the content of sent


Education BizApp: Visitor Management

 Simplify Visitor check out with QR code

 Feature: Provision to check out a visitor using QR code

  • Description: Earlier, a visitor checkout was done using the visit details generated at the time of visit creation. With this release, you can check out a visitor by scanning the QR code.
  • Key benefits: Simplifies the process with the scanning of QR code for visitor checkout.

Get quick intimation of Visitor visit in the campus.

  • Feature: Provision to send notifications to Visitee.
  • Description: With this release, an organization can enable the feature to send notifications to visitee when the visitor enters the campus. The visitee will receive email and SMS notifications. These notifications will have the QR code and the visitor details generated at the time of visit creation.
  • Key benefits:
    • Visitee is informed of the visit when the visitor enters the campus.
    • Visitee can use the QR code generated to validate the visitor.


Highlights of the month

  • Screens retired from the TCS iON Digital Campus solution.
  • Provision to print QR code on gate pass