Category Archives: Business Process Education

DIMENSiON October 2018 | Business Process – Education

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Payroll

Faster way to generate Form 16 from multiple sites

Feature: Changes in Form 16 format as per statutory requirement

Description: Earlier, the Form 16 Part A displayed the name and designation of the employee. Now you can view the employee number, name and address of the employee.

The changes are as follows:

  • Employee number is printed on the top left part of the form
  • Address availability is checked in the following sequence:
  1. Permanent Address
  2. Present Address
  3. Residential Address
  4. Home Address
  5. Office Address

If all the address fields are blank then the address field is kept as blank.

Additionally, you can also generate Form 16 from multiple sites.

Key benefits: Statutory compliance adhere to and faster generation of Form 16 for multiple sites

Analyze data with new Organizational Reports

Feature: Two new ODRs – Adhoc Payment and recovery and House Rent Details are now available.

Description: New ODRs have added in the last release

  • Adhoc Payment and recovery – Details related to advance recovery/arrears payments to a particular employee in the organisation.
  • House Rent Allowance – Details of HRA deductions done for the particular employee in the organisation.

Key benefits: Organisation can now create their own reports to analyse data of these two entities as per business requirement.

 

Highlights of the month

Feature: DSS enabled in two modules – Adhoc Payment and recovery and HRA Application

Description: DSS has been enabled in two modules with the following rules :

  • In Adhoc payments/recoveries, DSS button is provided to assist the approver for taking the decision on whether to approve the applications. The rule set is: If an employee, whose application was rejected twice in the past, the approver is warned of the failed status and requesting the admin to cross verify the data again.
  • On the HRA Application screen, approvers can now use the DSS option that helps them to take a decision to approve or reject an application based on past data of the employee. The DSS rule set is: If an employee defined HRA amount > 100,000 but did not provide Landlord PAN Number, DSS warns (fail status) the approver.

Another case is, if for any month employee has used company accommodation as well as has defined HRA Amount, DSS warns (fail status) the approver.

Key benefits: Speeds up the decision-making process, increases organizational control and Enables the automation of the managerial process.

Feature: Audit trail for Paycode rule configurator

Description: Now, the audit trail will be maintained for any changes done in Paycode rule configurator screen, recording the date and time, user detail to record who has made the change and values changed in specific configuration rule.

Key benefits: Audit Trail helps to record integrity and accuracy of data, system protection from misuse or harm, and security of sensitive or important information.

Feature: Enhancement in Payslip PCR and ODR

Description: If in case the organisation name changes during or at the beginning of the financial year, employees and admin can generate their previous payslips with the old organisation name.

Key benefits: Payslip for the pasted period can be generated with the correct organisation name for any statutory requirements.

 

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DIMENSiON September 2018 | Business Process – Education

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TCS iON Digital Campus

Maintaining the bulk transactions are now simpler

Introducing a new Extract Transform Load(ETL) to populate lot numbers in enrollment Session Group Master(SGM)  wise facts with a limit of 500 Students for a particular lot. This ETL counts the number of students for every distinct SGM, Subject session master, site and study centre.

For example:-

There are 1150 students for SGM (Apr_May 2018), Subject session master (Semester 1), site ( site 1) and study centre ( study centre 1), then the lot is assigned in the following manner:-

  1. a) Lot number 2 is assigned to the first 500 students
  2. b) Lot number 3 is assigned to the next 500 students
  3. c) Lot number 4 is assigned to the remaining 150 students

Subsequently, for the same granularity if a new student gets enrolled, then lot 3 is assigned until the capacity reaches 500. If capacity surpasses 500 again, a new lot number 4 is created and assigned to the students.

Key benefits:

  • If the data set is heavy, then lot number concept is beneficial for the bulk transaction like regular/backlog processing, report card generation. Starting this release, requests are broken into the site, lot number which will make the overall transaction lighter.

 

Easy view on daily attendance for the students

Functionality:

We are introducing new UI of View Period wise Attendance for Mobile Application. This will provide better usability for a user by covering more use cases. 

Key benefits:

  • With the implementation of this feature, there won‘t be multiple use cases of Summary and Detailed view of Attendance.
  • Moreover, a New UI also covers more use cases such as Month wise Attendance of Subject or Subject-Activity.
  • Students will be able to view the daily attendance.
  • Better Usability and User-friendly with a guided flow.

Using the Feature:

A user can use this feature from the following path:

  • Go to the Admin Panel –> mTop –> User group Access Mapping à Assign use case of View Period wise Attendance.
  • The student will be able to view period wise attendance use cases from their mobile app.
  • It is only applicable for Students and Parents.
  • Please find the screenshot in next slide

 

TCS iON Digital Assessment

Know the time remaining for the login with timer alert

Feature: Enhancements in Candidate Console

Description: Following are the enhancements to the Candidate Console in addition to the existing capabilities.

  • Remaining Login Time Alert: A timer will be displayed on the login page to inform the candidates about the time remaining to login.
  • Registration Photo of Candidate: The candidate photograph taken during registration will also be displayed in the login screen of the candidate console, in addition to the photograph in the application.

Key benefits:

  • Displays remaining login time on Candidate Console.
  • Displays candidate registration photograph on Candidate Console.

 

mTop

Complete course easily on a mobile device

Feature: Introducing iLearn on Mobile

Description: Employees can access mTop to view or complete courses using the mobile phone.

Key benefits:

As people might migrate from computer to mobile devices since the face of the internet is changing, this will increase customer engagement.

 

HRMS solution

Tracking employees weekly off is now simpler

Description: Introducing provision for employees to now raise a request to change their Rest Day using a new screen called Raise Rest Day Change Application. While raising this request, an employee needs to select the Month and Date they wish to change their rest days. The system will show already tagged Rest days to them and they can select any day they wish to take the week off and submit the application. Upon submission, the application requires approval and once approved, the requested Rest days are tagged and updated for the mentioned dates. Until the application is finally approved or rejected, User will not be able to raise new application for the same dates.

Key benefits:

Employees can now choose and select any day they wish to take the week off. Making the lives easier for employees in the workforce.

Highlights of the month

Capture Score New UI

Functionality:

New UI is designed to Capture the Score screen. A dashboard view has been provided to the user to show the capture score status. A new use case of date extension of the overdue task is added, where a user can raise a request for date extension for overdue tasks. This UI is more informative and intuitive to the user. On the landing screen, there will be a dashboard with Pending Tasks, Completed Exams and Overdue Tasks and Capture Score Statistics section. In the Pending Task section, all the records that are not captured or partially captured are displayed and the user can select a record and capture. In Completed Exams, all the exams that are completed are displayed. In overdue tasks section, all the records for which capturing window is closed are listed and the user can request for accessing those records. Capture Score Statistic section shows the Award, Semester, Exam wise captured, not captured and partially captured status.

Key benefits:

  • A user will be notified with the capture score status(list of pending tasks, completed exams.)
  • The user will get the capture score statistics award, semester, and exam type wise completion status on the home screen.

Using the Feature:

Go to Digital Campus–>Exam and Grading–>Capture Regular/Backlog Marks (New UI)

Pending Task Section–>all the records that are not captured or partially captured are displayed and the user can select a record and capture.

Overdue Task Section–>all the exams for which capture window is closed.

Completed Exam Section–>all the records for which capturing window is closed are listed and the user can request for accessing those records.

Statistics Section–>shows the Award, Semester, Exam wise shortlisting, not captured and partially captured status.

Attendance Marking New UI

Functionality:

New UI has been designed for Attendance Marking in bulk screen. A dashboard view has been provided to the user to show the Attendance Marking status. A new use case of date extension of the overdue task is added where a user can raise a request for date extension for overdue tasks. This UI is more informative and intuitive to the user. On the landing screen there will be a dashboard with Today’s Exams, Pending Tasks, Completed Exams, Overdue Tasks and Capture Score Statistics section. In today’s exams section, all the exams that are going on today and attendance can be marked. In the Pending Task section, all the records for which the attendance is not marked or partially displayed, the user can select a record and mark the attendance. In overdue tasks section, all the records for which attendance marking window is closed are listed and the user can also request for accessing those records. Attendance Report section shows the completed, pending and overdue task status.

Key benefits:

  • The user will upfront get the Attendance marking status (list of pending tasks, overdue tasks)
  • The user will get the Attendance Report on the home screen which will show the percentage of records in completed, pending and overdue state.

Using the Feature:

  • Go to Digital Campus–>Exam and Grading–>Mark Absentee in Bulk (New UI).
  • Today’s Exam Section–>List all the exams which are going on today and attendance can be marked.
  • Pending Task Section–>all the records for which attendance is not marked or partially displayed and the user can select a record and mark attendance.
  • Overdue Task Section–>all the records for which attendance marking window is closed are listed and the user can also request for accessing those records.
  • Completed Exam Section–>all the exams which are completed are displayed
  • Attendance Report Section–>shows the completed, pending and overdue task status.

Biometric integration for Hostel Attendance

Functionality:

As per the customer’s Requirement, we have provided biometric integration with the Hostel Attendance. Whenever a student swipes his/her card at the door, the entries will move to the SIMS table first and the manual trigger done at TCS iON Digital Campus will bring the Attendance records from SIMS to TSC iON Digital Campus. A new screen with the name as “Hostel Attendance Sync” has been created for the manual trigger where the user has to hit on the Mark Attendance button after which Attendance will be marked in TCS iON Digital Campus against slots. In case if a student did not swipe or forget to swipe the card, then they can inform the hostel warden/ admin for marking his/her attendance manually via mTOP/Webtop. In a case, if Student has taken Hostel leave for two days and he has applied Hostel Leave in the System then his absent/present status will be marked as per the Leave type selected.

Key benefits:

  • This implementation will ease the process of Hostel Attendance marking.
  • The user will only have to click on the manual trigger, accordingly, attendance will be marked in TCS iON Digital Campus.

Using the feature:

  • A sheet with the detail has Hostel name along with the id will be provided to the user.
  • The user has to create Site with the Site code as” Hostel ID#HOS”, Hostel name under Site description and other details need to be filled in the SysAdmin.
  • Whenever Student Swipes his/her card at the door, the entries will move to the SIMS table first and the manual trigger done at TCS iON Digital Campus will bring the Attendance records from SIMS to TCS iON Digital Campus.
  • A new screen with the name as “Hostel Attendance Sync” is created for the manual trigger where the user has to click on the Mark Attendance button after which Attendance will be marked in TCS iON Digital Campus against slots.
  • In this user has to select the Hostel and the from and to date and click on Mark Attendance button
  • Users can be able to see the status of the process

Exit Feedback

Functionality:

As per the requirement, we have created a new type of feedback as “Exit Feedback“ where a feedback is to be taken only by Students at the end of the Semester.  Students can only be able to submit their response once in an entire academic semester. We have provided a column named as “ PO code” in the Question template where Program objectives are to be mapped at question level while creating Questions. PO code will be available in the glossary and is non-mandatory.

We have provided a column for mapping SGM at Window level. Also, multiple rows will be allowed for the creation of windows but the same SGM cannot be mapped at the different window. Feedback will be sent to all those students who cleared and are selected.

Key benefits:

  • This type of feedback can only be taken by students who cleared the academic course.
  • This type of feedback is taken for a program that is helpful in improving the Program for future batches.

Using the feature:

  • Go to Digital campus–> feedback
  • Click on design feedback, Create a Feedback for Type as Exit Feedback
  • After creating a feedback, the user has to map the PO against the Questions after downloading the Excel
  • Once the Questions are mapped, a user has to create the window.
  • The user has to select SGM at the window level and click on save button.
  • After saving the window detail, click on Send Feedback where the user has to define Site, Award, and session. If these filters are not selected then feedback will be sent to the students who cleared a particular SGM.
  • The user will get a message as feedback is successfully sent.

Photo Capture Using Web Cam

Functionality:

We are going to introduce a new feature in iDC Student Module where the student will be able to capture their photo using Webcam which can be saved to their profile. Admin can also capture the students’ photographs using the webcam and save to the respective student’s profile.

Key benefits:

  • This approach will help in saving the time and cost of extra effort made to save the photo in the system and upload it manually for each student.
  • This will also reduce the chances of a wrong photo upload as the Photographs are captured on the spot.

Using the Feature:

Follow the below steps to use the Webcam for capturing and saving student Photo:

  • Go to the Digital Campus → Student → Student Details
  • Search a Student and Click on Student Profile Button
  • Click on Upload option at Student Photo icon.
  • Click on Take Snapshot to Capture the Photo through WebCam and Click on Save. 

Additional Learning

Functionality:

We have introduced a new functionality named as ‘Additional Learning’

Key benefits:

  • With the introduction of this functionality, a user can schedule and conduct additional learning in an organization such as Guest Lecture, Seminar etc.
  • The user will also able to define the Identified Gap in the curriculum for whom the activity is going to conduct.
  • The user can be defined by the following types of activities:
    Guest Lecture
    Seminar
    Training
    Workshop
    Industrial Visit
    Leaning

Using the Feature:

  • Additional Learning Master:-
  • Go to Digital Campus > Timetable > Miscellaneous > Additional Learning.
  • Select whether the activity is for any gap filing or curriculum.
  • Define Activity Name and Type, Faculty In-Charge, Date, Time, Presenter, Venue and Applicability.
  • Map required Program Outcome (Map PO) for activities.
  • Define Scope for which program session students this activity is going to be conducted.
  • Also, if required user may map faculties who are attending this session in the second tab.
  • For Attendance Marking:-
  • The user has to define a leave type for additional learning at the following path:
  • Go to Digital Campus –> Timetable Settings –> Configure Default –> Leave tab.
  • Once leave is defined at ‘Consider for Additional Learning’ only then the user will be allowed to mark the attendance.

Only Faculty In-charge and Admin will able to mark attendance for additional learning activities.

Impact:
If slot and additional learning activity are applicable for students at the same time.
In such cases, if student marked as Present in additional learning activity then leave type which is mapped at default setup will flow for a student in their timetable slot attendance.
If the student is absent at additional learning activity then there is no impact in timetable slot.
If the student is on leave then leave is shown at both places timetable slot as well as additional learning.

Student Counselling

Functionality:

Introducing a new feature called ‘Student Counselling‘. Currently, we are rolling out phase one where only an admin will have the rights to create and edit student counselling.

Key benefits:

  • We are offering new features where an Admin can raise counselling for Students.
  • Counselling can be offered for Academics/Personal.
  • It will help an organisation to maintain the better environment in the organisation by resolving various grievances of students.

Using the feature:

A user can use this feature from the following path:

  • Go to Digital Campus–> Student –> Student Counselling.
  • Create Student Counselling.
  • Select Student, Counselling type, Faculty (who is going to provide counselling), Date and Status.
  • For Academic Counselling: A user will have the option to select Subject which is not a mandatory process.
  • Currently, it is applicable from Administrator. We may enhance this feature in the upcoming release.

Introducing Manual Punch under Raise On duty Application

Description: With this release, introducing Manual punch under Raise On duty Application. Suppose an employee has forgotten to punch or wishes to mark in and out punch manually, then he/she will have provision to raise On duty Application by selecting On duty type = Manual Punch. On selection of this On duty type, the system will enable a new field i.e. In/Out Punch. The employee can select any one value in this field and can fill the timings.  If the user has selected IN PUNCH in this drop-down then they are allowed to fill the In Time-outs field will become Non-editable and vice versa.

Key benefits:
Easing the complications for employees in case he/she forgot to punch.

Introducing Negative Leave balance
Description: With this release, introducing Negative leave balance concept in Leave module. “Allow negative leave balance” flag has been given under Leave Master. By default this flag is false. If admin checks this flag, then the negative balance is enabled for the organisation wrt that leave type.

Key Benefits:

With this feature, employees will be able to apply for leave even if the balance has been exhausted. The number of days will be considered as negative balance and once the leaves are credited to their account, the leave balance is settled.  Now avail an absolute work-life balance.

 

 

 

DIMENSiON August 2018 | Business Process – Education

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TCS iON Digital Campus

Bulk Award Semester mapping is now easier

Description: Using this functionality, a user can map ESM at applicable batch-sessions in one go for an Award Semester. The user has to map the Exam tree and Exam ESM at Subject Group header level and Subject ESM at Subject group detail level. The Program Semester to Subject Group Mapping TFFP template has to be mapped as Subject Group to Regulation Master, Award, Program and Semester level. On Saving the Academic Template to Program Semester, the mapping system will fetch the subject group at Program Semester level and will map the Subject group header and details at the Academic template level. A daily ETL scheduler will map the Exam Tree and Exam ESM at Batch session level the same night. Existing ETL will map the Subject ESM mapped at Academic template subject group detail level at batch session subject level. Synchronize ESM screen will be used to finally sync all the configurations at the Batch Session level.

  • Go to Digital Campus–> Exam and Grading–>Settings
  • Create Exam ESM, Subject ESM, and Exam Tree
  • Go to Digital Campus–> Time Table->Settings->Subject Group–>Map Exam Tree and Exam ESM at Subject Group header level
  • Go to Digital Campus–> Time Table->Settings->Subject Group–>Subject ESM at Subject group detail level
  • Go to Web installer–> Program Semester to Subject Group Mapping TFFP template–>map Subject Group to Regulation Master, Award, Program and Semester level and save
  • On saving of Academic Template to Program Semester, a mapping system will fetch the subject group mapped at Program Semester level and will map the Subject group header and details at the Academic template level.
  • An ETL scheduler will map the Exam Tree and Exam ESM at Batch session level the same night. An existing ETL will map the Subject ESM mapped at Academic template subject group detail level at batch session subject level.
  • Go to Digital Campus–> Exam and Grading–> Settings–>Sync ESM screen–>Sync ESM and Exam Tree

 Key Benefits: 

  • ESM can be mapped in bulk in one go for an Award Semester.
  • Manual Effort will be reduced largely.

 

Get a quick view on exam tree with subject wise

Description:

Using this functionality, a user can define exam tree subjectwise for a Site, Batch and Session. In this tree definition for the subject, the user can define the Non-Consolidated Grading Scheme, Maximum Marks for that subject, and also the selected  Exam Type is of capture node or a calculated node. This configuration needs to be defined for all the exam types where the subject is associated.

  • Go to Configure Exam Tree for the Subject screen.
  • Select Site, Batch and Session, the subject for which the tree has to be configured and click on search.
  • Select any one row (subject row) for which tree has to be configured.
  • Create rows for exam types and map the Non-Consolidated grading scheme, assign maximum marks to capture the flag as per the requirement.
  • Save the records and an exam tree for the selected subject will be created.

Key Benefits: 

  • An Exam Tree can be defined subject wise as per specific requirement of some customers.

 

SIMS Solution

Manage Time and Attendance process efficiently

Description: Introducing a new feature, site wise attendance marking for the student. Earlier the parameter was ‘organization’ specific, now it is ‘site specific’. Based on the hardware device configured in the site (single swipe, swipe in/out etc), attendance can be calculated w.r.t specific site tagged to the student.

Key benefits:

The attendance parameter configuration can be done at the site level than organization level. This makes the Time and Attendance process more efficient.

HRMS

Faster view on employee performance by CSR activity

Description: Introducing a new entity type, CSR Activity in transaction history of Employee Management module wherein the CSR Activity performed by the employee can be viewed. The user/employee can fill in the required data through an Intelligent Data Form which will be available once the user logs in. In addition to that, Reports are also made available for the same. The Intelligent Data Form can be configured at the customer’s level.

Key benefits: The CSR Activity performed by the employees can now be viewed in application benefitting from sustainable development and better brand recognition.

 

TCS iON Digital Learning

Get 100% enhancement on completion of Mandatory nodes  

Description: In iON Digital Learning solution, an enhancement is introduced in grading functionality wherein Course completion meter will increase to 100% on completion of Mandatory nodes if and only if the grading in the Course is based on mandatory nodes.

  • Initially, the user had to complete all nodes irrespective of the TOC nodes being selected as Mandatory to make the completion meter reach 100%.
  • As per this implemented CR, the participant will have to complete only mandatory nodes marked with ‘*’ in the Content player and the Course meter will reach 100%.
  • To select this newly added feature of the mandatory unit process, the admin has to first map at least one unit as mandatory.
  • Unscheduled/Inactive nodes cannot be made Mandatory in Course

Key benefits: Participants can complete only the mandatory units to achieve 100% on course.

Highlights of the month:-

  1. Sub Division of Capacity – Student Selected Timetable

Description: We have introduced a new feature where a user can define the different capacity for elective courses for different Student Timetable Group or Sections. The user will be able to define the overall capacity of any elective courses then they can further divide total capacity into smaller section but the sum of sub-divided capacity should be same as of total capacity of particular course.

  • Go to Digital Campus → Timetable Settings → Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP; enter the details of a distinct combination of Subject, Faculty and Group mapped in the Timetable Template.
  • Now, if the user wants to divide the overall capacity in lower level further then define ‘Y’ to subdivide capacity and select the level from the drop-down in next column ‘Subdivide Capacity Level’.
  • Save and Upload it.
  • Download Subdivision Capacity Template from iON Web Installer from the following the path:
  • Go to iON Web Installer → Load CMS Data → Timetable Section → Subdivision Capacity Template.
  • It will bring the details of the subject, faculty, and group for whom subdivide capacity is ‘Y’.
  • Define the Capacity along with Student Timetable Group Code for the particular elective course.

Key Benefits: 

  • The user will be able to define the different capacity of electives courses for different Student Timetable Group.
  • This will help the user to offer different cap for elective courses for different classes.
  • Currently, a subdivision of capacity has been offered at Student Timetable Group level only.

 

2.  The scope of Registration Status in Student Timetable Header

Description: We have provided the feature to define the registration in the scope of Student Timetable Header itself. Now onwards, the user has to define the registration status in the scope of Student Timetable Template Header instead of defining registration status in Manage timetable Screen.

  • Go to Digital Campus –> Timetable Settings –> Student Timetable Template
  • Search and Select the appropriate Header.
  • Edit it and define the different registration configuration for different registrations batch-session.
  • The user can also define registration configuration for every registration batch-session at the time of defining scope in Student Timetable Template Header.
  • Configuration logic:
  • If the opening and closing date are entered: Registration remains ‘Open’ for the student if current date lies in between opening and closing date, else it will be closed irrespective of registration status.
  • If only the opening date entered: Registration will open after the opening date.
  • If only closing date entered: Registration will close after closing date whereas remaining open before the closing date.
  • NOTE: In all the above cases registration status will have no role.
  • If NO dates are entered: Student registration will read as per registration status present in the scope

Key Benefits:

  • This will allow the user to define different configuration/date of registration for different registration batch-session.
  • This functionality will benefit in the case of future semester subject registrations.
  • Now, if the user only wants to open registration for the particular semester but remain close for others semester and vice-versa.
  • It will also save the time and effort of the user while navigating multiple screens.

 

3. Parent-Child Room Concept in Timetable

 Description: We have provided the feature to define the Parent Room in Room Master. It will allow the user to use merge multiple rooms as single which can be used in room mapping at timetable slots.

  • Go to Digital Campus –> Timetable Settings –> Room Type.
    • The user will create the different room type to distinguish between child and parent room like Lecture and Merged Lecture Type.
  • Generate Room with each room types.
  • Map the Parent Room in their child room master.
  • Forex. Room1 is parent room with room type as ‘Merged Lecture’ where Room1A and Room1B are child room with room type as ‘Lecture Room’. Room1 should map as Parent Room in both these rooms.
  • The logic for Room Concurrency:
  • Case A: Checking Room Concurrency of Parent Rooms.
  • Always check for Parent Room as well as all child rooms concurrency while scheduling parent rooms in any slot.
  • Case B: Checking Room Concurrency of Child Rooms.
  • Always check for Parent Room as well as only the particular child room concurrency while scheduling respective child room in any slot.
  • Refer below example for better clarity:
  • Now, if the user wants to schedule classes in “Room 1” i.e. Parent Room then the system should check for concurrency of all three rooms Room1, Room 1A, and Room 1B. Since Room 1A and Room 1B are derived from Room1 only. (Concurrency of Parent Room as well as its Child rooms)
  • Whereas while scheduling classes in “Room1A” i.e. Child Room then the system should only check for concurrency of Room1 and Room1A only. Since there is no direct relation between Room1A and Room1B. (Concurrency of Parent Room and particular Child Room only)

Key Benefits: 

  • This will allow the user to merge multiple rooms as Single Room.
  • This functionality will benefit in the case of merge rooms where multiple rooms are combined together as one for scheduling class of larger strength.
  • Now, if the user wants to use single rooms as two separate rooms by using some partition for proper utilization of space then the user can define child rooms of a particular parent room.

 

4. iDC invoice document sequence integration with MFG

Description: A flag has been provided in ‘Fee > Setting > Default Setup > Use document sequence for invoices’ which will enable users to generate invoices with customized invoice document sequence as defined in Manufacturing solution. In case this is not defined, the earlier logic of default invoice sequence generation as ‘EDU-XXXXXX’ will be followed.

  • Go to Fee > Setting Default Setup and enable flag for ‘Use document sequence for invoices’ to enable invoice document sequence configured in MFG. In case this is not enabled earlier approach of invoice creation will be followed EDU-XXXXXX format.
  • Go to Manufacturing > Masters > Transaction Categories and create transaction categories as per requirement. Transaction category code and description must be as below-
  1. a) TAXABLE – will be considered if any one of the feed head is of type taxable.
  2. b) NON TAXABLE – will be considered if all fee heads are of type non-taxable.
  • Go to Manufacturing > Masters > Document Sequence and define document sequence for Sales module with Sales invoice as a submodule, transaction categories as defined in Point 2 and site. If the flag in Point 1 is enabled then document sequence will be generated as per defined configuration. In addition, a validation will be provided during invoice generation in case Mfg configuration is not defined.

Key Benefits: 

  • Customers will be able to define customized invoice document sequence.
  • Site wise dependent and independent invoice sequence can be achieved. In case the customer has different centers within a state i.e.: for Maharashtra- Mumbai, Pune, and Nagpur are three centers. Then we may have two cases for invoice generation.

2a) Invoice sequence must follow independent sequence i: e Mumbai, Pune, and Nagpur will have individual sequence logic. i:e if we have the first invoice created at all three locations then based upon configuration we may have invoices sequence as MUM/1, PUN/1, and NAG/1 (invoices to be unique across the center).

2b) Invoice sequence are dependent i:e if we have the first invoice created at all three locations then based upon configuration we may have invoices sequence as MUM/1 for Mumbai, MUM/2 for Pune and MUM/3 for Nagpur. Here we will define configuration for all three sites, and map parent site as Mumbai in document sequence defined for Pune and Nagpur.

  • Defined setup will work for both fee and fine invoicing.
  • Invoices create form iDC and Mfg directly will follow the same document sequence as defined.

 

5. Faculty indication in Member Widget

 Description: A new icon (F) is introduced for faculty in member widget when live chat is enabled for the organization. Users can identify their faculty for that course batch and can connect with him. Initially, the only icon of administrator and moderator were visible in member widget. However, faculty status will be shown as online/offline.

Key benefits: Users can find faculty details for the course from member widget.

DIMENSiON July 2018 | Business Process Education

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Biz App

Get a quick access on Self Service link for admin users

Feature: Self Service Quick Link Enabled for Admin users

Description: Admin Users of the Organization can login using Self Service and access the Biz App via this new quick-link. Previously, a separate login URL had to be shared with users to access the Admin functionality of the Biz App. Now, this URL is no longer required. The Biz App can be directly accessed using the quick-link. This quick-link generation will be part of provisioning activity and will be available to every customer.

Key benefits:

  • Single Sign-On using Self Service– No separate URL required.

Available to every customer – Quick-link generation will be part of provisioning activity., Hence, no separate tickets or requests have to be raised for the same.

 

Easier way to design various reports as per requirement

Feature: New Business Category of Marks Review Biz App ODR provided corresponding to the Biz App.

Description: Reports can be generated using the New Business Category of Marks Review Biz App ODR corresponding to the Biz App. All the requests and corresponding data can be extracted from the RnC framework for this biz app via the Marks Review Biz App ODR. This Business category will be available to every customer as the configuration of this Business Category will be part of provisioning activity.

Key benefits:

  • Ease of data access and Analysis- Various reports can be designed as per the customer requirements.

Available to every customer- Configuration of Business Category for this Biz App will be part of provisioning activity., Hence, no separate tickets or requests have to be raised for the same.

 

Tracking of all the online transactions are now simpler

Feature: Notification on every Successful Online Payment Made Using the BizApp.

Description: Email and SMS notification can be sent on every successful online payment made via the bizapp. Admin User of the organization can enable the “Send Notification On Payment” in Settings Screen to leverage this feature.

 Key benefits:

  • The user will receive an email and SMS on every successful online payment.

Highlights of the month :

Feature: Sync All Payments from Sync Transaction Screen

Description: All the payments yet to be synced to TCS iON Digital Campus can be synced in one go using this feature. Admin can click on the “Sync All” button in the Sync Transaction Screen to sync all the transactions back to TCS iON Digital Campus.

 Key benefits:

  • No need to sync payment one by one. All un-synced payments can be synced back to TCS iON Digital Campus in one go.

 

Feature: View Refunded, Success and Failed transactions.

Description: All transactions can be viewed from the Sync Transaction screen. New filter “Transaction Status” has been added in the sync transaction screen to view Success, Refunded and Failed Transactions.

 Key benefits:

  • Refunded, Failed and Success transactions can also be viewed in the Biz app using the Sync Transaction screen.

 

 

DIMENSiON June 2018 | Business Process -Education

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TCS iON Digital Campus

Save huge efforts of Report card printing

Functionality: Download Report Cards in a Single PDF

Description: The Download Report Card screen is for colleges to download their respective generated report cards in bulk. Here, the college admin can download all report cards in a single pdf file. Earlier, there were two options to download the report cards from this screen.

  • For an Exam Session, Institute, Report Name, and Award, you can download a consolidated zip folder in which the separate child folders of all Programs, Semesters, Report Groups, Generation Date and Report Type are created under which, the corresponding files against each leaf folder are populated.
  • For an Exam Session, Report Name and Award as mandatory selections, the admin can search for the listing of all Programs, Semester, Report Group, Report Type and Generation Dates and can download separately a zipped folder for each of the records in the listing. You can download the files in a single pdf file provided against each record of the listing as well.

In future, this single PDF download feature for all the reports that are downloaded using the first option will also be provided to the college admin to download all report cards for an Exam Session, Institute, Award and Report Name in a single PDF file.

Key Benefits:

  • After downloading report cards, the college admin does not have to refer to different folders and files for printing the report cards.

It saves huge effort in the report card printing process.

Reduce manual effort for capturing absent types for ineligible students

Functionality: Capture Absent type for Ineligible Students

Description: In case of students, there identified as ineligible while mapping students to exam schedule for an exam session, their corresponding absent type defined in the exam master, will now be captured using Capture Absent Records button in Raw Capture Score screen.

Earlier, they were captured manually using Capture Score Template by the team on the ground.

Key Benefits:

The manual effort for capturing absent types for ineligible students through Capture Score Template is reduced.

HRMS

Bulk User Id and Password Creation process saves time and human effort

Feature:  Introducing Bulk User ID and Password Creation

Description: A new feature is provided in Org Setup screen to create the user IDs and Passwords for the employees in bulk. The two new features are:

  • Create User for Selected: Allows you to create the user ID and password for the employees who are selected.
  • Create User for All: Allows you to create the user ID and password for all the employees for whom it is not created.

Note: Once the user ID is created then the mapping for an employee to a user and for an employee to a user group is done.

 Key benefits:  It will help the organizations to reduce the human effort and the time as well.

Sys Admin Solution

Unnecessary sites that are not required for employee tagging are now restricted

Feature: Introducing Site Tagging Required flag

Description: Introducing a flag Site Tagging Required, in Sys Admin under the Site Management screen.  With this flag, you can restrict tagging of employees to a particular site. If this flag is selected, then a particular site will flow in the respective screens of HRMS, Payroll and Sys Admin solutions.

 Key benefits:

Unnecessary sites that are not required for employee tagging, can be restricted from flowing to the solutions. It saves the time and effort of the admin or employee.

TCS iON Digital Learning

Maintaining organization branding is now easier for admin

Feature: Watermarking configuration in iDL

Description: Introducing Watermark for the Media files in the communities and documents in the Course Content.

The organization administrator will have the privileges to configure the logo at the organization level. Once the logo is uploaded by the organization administrator, then at the time of the media creation or content creation, the users are provided with an option to add watermark. If you opt for the watermark, then the logo appears at the bottom right corner of uploaded files.

Note: It is applicable for image converted document files and videos.

 Key benefits:

The admin can do the organization branding using this feature.

Highlights of the month:-

1.Functionality: The Automatic flow of Absent Type for No Marks Students

Description: Introducing a template Capture No Marks Template, which will have the filters: Exam Session, Award, Session, and Exam Name.
Here, you can download the template by selecting the required filters. This template will bring the student and subject details for whom the marks are not yet captured but, with the Attendance Marked as Present. You can select the value as ‘Y’ or ‘N’. The Regular Absent Type will flow for the records where No Marks Column value is as ‘Y’.

Earlier, there were students for whom the marks were not captured, therefore, to process and publish the result for other students as well was not possible.

Key Benefits:
With this functionality, you will be able to define the Absent Type for all those records whose marks are not yet captured. You can process and publish the result for other students as well.

2.Functionality: New Business Category: Raw Capture Score Details

 Description: Introducing a new Business Category as Raw Capture Score Details to provide the reason for all invalid records which comes under the Digital Campus solution’ Exam and Grading module.

Earlier, the Dump Capture Score screen did not have any validation for entering the marks of the students.

Which led to human error or incorrect records in the uploaded excel, that required to be identified along with the reason as per the system configurations such as Enrollment and Capture Score.

Mandatory filters: 

  • Exam Session Master Name
  • Session Master
  • Award

Display category:

  • Capture Score Details
  • Student Details
  • Academic Details

Key Benefits:

This report provides the details of the Raw Capture Score details uploaded for an Award and Exam Session.

It provides the details of the errors in the data uploaded and the source of error as well.

NOTE: Synching is not required for pulling the updated records in this Business Category.

3.Functionality: Restrict Process Score Revert on RT/RV/RRV synced marks

Description: With this functionality, the Process Score Reversal transaction will not be allowed if, for that student and Exam Session, any RT/RV/RRV marks have already been synched into the system. Since, there can be scenarios where after Process Score Reversal, the process score is again initiated; in such cases, if RT/RV/RRV marks are synched, then it will be lost. Enabling the RT/RV/RRV marks again on reprocessing increases up to the complexity to the system and chances of incorrect process score increases. Therefore, it has been restricted at the initial stage itself.

4.Functionality: Subdivision of Capacity in Student Selected Time-table

Description: Introducing a new feature where you can define different capacities for elective courses for different Student Timetable Group or Sections. You will be able to define the overall capacity of any elective course, then they can further divide the total capacity into smaller section but, the sum of the subdivided capacity should be the same as of the total capacity of a particular course.

Key Benefits:

You will be able to define the different capacity of elective courses for different Student Timetable Group.

This will help you to offer different capacity for elective courses for different classes.

 Note: Currently, the subdivision of the capacity has been offered at Student Timetable Group level only.

Using the Feature:

  • Go to Digital Campus >> Timetable Settings >> Create Student Timetable Template.
  • Download Timetable Template, enter the details and Upload it.
  • Download Load Capacity TFFP, enter the details of the distinct combination of Subject, Faculty and Group mapped in the Timetable Template.

5. Payroll – Configuring Financial Year cycle

Description: Starting this release, you can configure Financial Year cycle in the Global Parameters screen by setting the Start Month and End Month of the Financial Year (FY) cycle. Earlier, the Financial Year (FY) cycle defined in the system was fixed from April to March, by default. It was not configurable.

The setting of Financial Year can be done only once when the new customer is provisioned and before first payroll cycle is run by the customer. If the Existing customer wants to change their financial year then the customer will be re-provisioned and their previous payroll data will not be available. You can also select the defined Financial Year in the following reports:

PCRs:

  • Form 16 for Employee
  • Form 16 for Admin
  • Form 12BA for Employee
  • Form 12BA for Admin
  • eTDS Annexure Report

ODRs:

  • Savings Detail ODR

Key benefits:

Provides the flexibility to configure the Payroll Financial Year period, based on the business requirement.

 

 

 

 

 

 

DIMENSiON|May 2018 Business Process – Education (II)

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TCS iON Digital Campus

Get the accurate promotion eligibility list of the students

Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

 Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.

 Flags and their meaning:

  • Eligibility Required: Whether eligibility is required for the promotion or not.
  • Lateral Flag: The eligibility required for lateral students.
  • Max Lateral Backlog: The maximum number of backlog allowed for the promotion, in case of lateral students.
  • Till Semester: The semester to which a student promotion eligibility has to be checked.
  • Max Till Semester Backlog: The maximum number of backlogs allowed for promotion till a particular semester.
  • In Semester: The semester in which the allowed number of backlogs for promotion has to be defined.

 

Enrollment to any Future Semester Subject is now empowered

Introducing the Future Semester Subject Enrolment template. In this template, the subjects of the higher semester can be enrolled as Predo Subjects. With this implementation, a student can be enrolled in a subject for the future semester.

Key Benefits:

  • Students can be enrolled in any future semester subjects.
  • Students will be able to control their academic enrolments based on their capabilities.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Future Semester Enrollment Template.
  3. Download the blank template.
  4. Specify the fields Subject Session Code, Registration number, Subject Code and Is Force Enrollment.
  5. Click Save and Upload.

 

Biz APP

A quick view on the count of available and total holdings for the catalogue

Earlier, the list of catalogues was displayed in the search listing, no details related to the holding were being displayed. Now, the count of the total holdings and the available holdings will be displayed library wise upon clicking the Holding Count button for a catalogue in the search listing.

Key benefits: The count of available and total holdings for the catalog present in the Library OPAC

 

TCS iON Digital Learning

Get the direct ‘Unsubscribe’ mail option in any community

Feature: User will get an option to ‘Unsubscribe’ from mail notification for a particular use case.

Description: There are two UCP Channel Configuration screens.

  • Admin UCP Channel Configuration
  • User UCP Channel Configuration

The Admin UCP Channel Configuration screen is managed by the Org Administrator and the User UCP Channel Configuration screen is the one provided to every user. If the Org admin selects any use case for the user’s configuration, then the user can view that use case in their UCP Configuration screen and can uncheck the mail for any community for the provided use case.

For example, if the admin selects the user’s configuration for ‘Blog has been posted’, then, this use case will be provided to all the users under UCP Configuration screen and they can now switch off the mail for the blogs for any community. This is the current functionality.

The navigation path through the mails for leveraging this functionality is provided.

With this functionality, if the admin has provided the users’ configuration for any use case, then, the recipient user receiving that mail will be provided an Unsubscribe link in the mail. Upon clicking the unsubscribe link, the user can navigate to User UCP Configuration screen (upon login) and can uncheck the mail for any community for the provided use case.

Key Benefits: You can directly unsubscribe the mail for any use case in any community.

 

Highlights of the month:

Program Wise Roll Number Generation in Bulk 

Functionality Details:

Introducing the Bulk Roll Number Generation screen. In this screen, you can select the flag Program to Pattern Mapping in Roll Number Configuration screen.

Now, it is not required to map the Roll Number Pattern in Academic Template. You can map one Roll Number pattern to multiple programs as well.

The Roll Number Type, Award Name, Pattern Group, and Order By are the mandatory fields. The Site field has been made optional now.

Key Benefits:

  • This approach reduces the effort earlier required for multiple configurations.

Using the Feature:

  1. Go to Student >> Settings >> Roll Number Pattern.

Select the checkbox Enable Program Wise Mapping in Roll Number Pattern.

  1. Click Save.

With above checkbox ticked and on saving the new Roll Number Pattern, a new sub-tab Program to Pattern Mapping opens.

There are two fields Program Name and Award in the sub-tab Program to Pattern Mapping. The new Applicability Type will be mapped to the multiple programs in the new sub-tab and the roll number will be generated for those programs’ applicant/student based on the Applicability Type selected.

  1. With the new approach, the Roll Number Pattern (RNP) generated will not be mapped and it is not required to be mapped in the academic template as well.
  2. If the above check box is selected, only then the new Applicability Types (Described in Sprint 5) will be visible in Applicability Type column.
  3. With different Roll Number Pattern (Header screen), the same programs cannot be mapped.
    1. If the programs are mapped in the Program to Pattern Mapping sub-tab initially and later the user unchecks that checkbox and attempts to save the Roll Number Pattern (RNP), then it will display an alert to remove the programs mapped in the new sub-tab.
  4. The new approach will not be applicable for the key types Specified Value, Manual Entry and Sequence by Range.
  5. To generate the roll number in bulk,
    1. Go to Program Wise Roll Number Generation
    2. Select Roll Number Type, Award and the Pattern Group.
  • Click Generate.

 

Addition of Feedback Scope in Design Feedback Screen

Functionality Details:

Introducing the Feedback Scope button in the Design Feedback screen, under the Feedback Scheduling sub-tab. Here, you can define either the Site, Batch, Session or the Student Group. This feature is available only for the subject’s Faculty Feedback.

Key Benefits:

  • Once the scope is defined, you can send the Feedback to all the students mapped to the Site, Batch and Session or, to the Student Group using the Send Feedback button.
  • You can view the status from the View Mail Status screen.

 

Using The Feature:

  1. Go to Digital Campus >> Design Feedback >> Feedback Scheduling.
  2. Create a feedback Window and define the Scope in the Feedback Scope.
  3. Define either the Site, Batch, Session or the Student Group under the Feedback Score
  4. Click Send Feedback button to send the feedback to all the students as per the feedback score directly.

 

Send Student ID Card Automatically During Final Admission

Functionality Details:

Now, the student I-Card or similar letters will be sent via email to the students, after the admin clicks the Final Admission button in the Admission workflow. This option is available at the Final Admission step only.

Key Benefits:

  • This approach will reduce the effort to distribute the Student I-Card separately after the final admission.
  • The letters can be sent to the student email ID‘s automatically at the Final Admission step of the Admission Cycle.
  • Students can download the letter from the attachment and take a print as required.

 

Using the Feature:

  1. Go to Admission >> Settings >> Admission Process >> Workflow Letter Configuration.
  2. Select the flag Send Letter to Email Id and the Workflow Level as Final Admission.
  3. Select the Required Letter to be sent to students.
  4. Click Save.

At the Final Admission Step, the above letter configured will be sent to the student‘s email Id.

Note: Configure a UCP event to send the emails to the students.

 

Display of Title No of Catalogue in Search Listing of OPAC

 Description: The Title No. of the catalogue will be displayed in the search listing. This attribute will be displayed in the listing of all types of search in OPAC. For example, the Basic Search, Advanced Search, ISBN Search and New Arrivals.

Key benefits: The Title Call No. attribute will be displayed as well along with other catalogue attributes.

 

Miscellaneous Changes and Enhancements

Timetable module:-

Edit Timetable Notification.

Functionality: Now, you can send the notifications to the students for every edit period in their time-table. You can create an event in the Unified Collaboration Platform (UCP) solution to send these notifications. The student will be notified by the Email or SMS or iON Inbox as per the configuration in the Unified Collaboration Platform (UCP) solution.

Mark Daywise Template.

Functionality: Introducing the Mark Day wise Template for Bulk Attendance Marking in Day wise Attendance screen. Currently, it is only applicable for the faculties from Self Service. You can click Bulk Mark icon provided in the screen, which directs you to the iON WebInstaller. To download the Mark Day wise Template, enter the date and download it. To upload, enter the attendance details in the template and upload it.

Note: The solution excel for bulk attendance marking will be retired by 25 May, 2018.

Approvers for Leave Requests.

Functionality: Introducing a feature where students can view the list of their leave approvers at different levels. With this functionality, the students may contact the approvers for the approval of their leave requests.

Student Group tab in Student 360 degree.

Functionality: Enhancing the Student Group tab in Student 360 Degree screen. Now, the student will be able to know the details of the person who has mapped them in the group along with the applicable dates.

Leave Worklist in mTop

Functionality: Enhancements in Student Leave Worklist in mTop. Now, you will be able to know the total number of leave applied for, total leave approved and total pending leave of the student. This will be beneficial for you to make the necessary decision for every leave request raised by the student.

GDPR changes in ODR

Functionality: Introducing an icon for the fields to identify the personal data of the end-user such as the Student Details Category and the Faculty Details Category. It provides the information and differentiates the personal data in the ODRs.

Enhancement in New UI of Attendance Marking

Functionality: Introducing the functionality of consecutive period attendance marking in the new UI of Mark Attendance (Period wise). This helps the user to mark the attendance of the consecutive period at once.

 

Exam and Grading:

Previous Session Enrollment screen

Functionality: This is for non-university customers with a check that if any process score is present for the higher semesters then it will not allow the enrolment. You must first delete the process score of the higher semester to proceed for the enrolment.

Automatic enrollment of mandatory subjects

Functionality: Now, the mandatory subjects defined in the subject group will be automatically enrolled at the time of the admission in the admitted session through a Custom ODR Hook. Thereafter, the mandatory subjects for the subsequent sessions will also be enrolled automatically on the promotion of the student to the next session via the same Custom ODR Hook.

 

 

 

 

 

 

DIMENSiON May 2018 | Business Process Education 1

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TCS iON Digital Campus

De-registration process for the student is being now restricted.

Functionality Details:

Introducing new features in Student Selected Time-table which allows you to:

  • Define combined slots
  • Restrict student from de-registration
  • View listing view for time-table

Introducing a functionality to create the combined slots in a Student Selected Time-table. The registration for these slots will be random on the selection of the Student Time-table Group.
For example, there are two subjects, Physics Lab and Chemistry Lab and the students are divided into two groups G1 and G2. When G1 study Physics Lab then G2 study Chemistry Lab and vice-versa. Now, the user will be able to create such slots under a Student Time-table Group where, at the same time, different subjects with the different group can be created. Upon selection of Student Time-table Group, the system will assign the random specific group to each student. There will be no flexi subject registration for such subjects.

Key Benefits:

  • You can restrict the students from de-registration. Once the student(s) has registered for any subject then they won’t be able to de-register the subject. This helps in avoiding the vacant seats for the subjects. It also allows the student to make the selection carefully.
  • The registration process depends upon first come first serve basis, which makes the selection of the subjects faster. Introducing following features for subject registration:
    • Option to show only listing view for selection where the Student can register for the subjects and view the timing through the link provided in the listing.
    • Providing the subject listing group by subject type to easily identify a particular subject.
    • Distinguishing the alternate subject type by providing different colors to the subjects to help the students to differentiate between the subject types.

Using the Feature:

The feature can be used by doing following steps as mentioned below.

  1. Go to Timetable Settings >> Student Timetable Group.
  2. Click Create.
  3. Map the Student Groups under particular student timetable group and provide the primary and secondary type along with their sequence.
  • The Primary Group will be used for normal slots in Timetable Template for a particular Student Timetable Group.
  • The Secondary Group with the same sequence will be considered at the time of combined slots creation in timetable template for a particular Student Timetable Group.
  1. Go to Timetable Settings >> Student Selected Timetable Template.
  2. Click Create.
  3. Define the Week, Registration Type, Offer Timetable as Y and select the flags, De-Register Not Allowed and Listing View.
  4. Click Save.

 

Eliminate errors in exam schedule mapping with automatic mapping

Functionality Details:

Introducing the Schedule Exam Subject template and the Exam Site Mapping Template. With these templates, for every new enrolment, the process starting from Student to the Exam Schedule Mapping will be completely automated. The automation is driven by these two new templates.

Key Points:

  • In the Schedule Exam Subject Template, the admin can define the Exam Dates and the Shift for each subjects flowing from the Exam Master Scope screen.
  • In the Exam Site Mapping Template, for an Award and Subject Type, the admin can define the Exam Site and the exam room for the student to appear for.
  • With all these details, whenever there is a new enrolment for a subject, the system automatically identifies the particular student with its site, room, date and shift details provided for a particular subject.
  • The Exam Site Mapping will mostly be a one-time setup for the university. The university will only have to define the Exam Schedule for all the subjects in the system. After that, the system will automatically map the students to their Exam Schedule.

Key Benefits:

  • The manual intervention for Exam Schedule Mapping to the students is completely omitted.
  • The chances of incorrect or incomplete schedule creation and mapping will be completely omitted.

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Schedule Exam Subject Template.
  3. Download the blank template and define the exam dates and shifts for each subject of an Exam Master for which the schedule needs to be created and upload it back in the system.

To update the created schedule, you can download the data template and update the schedule.

  1. Login to WebInstaller.
  2. Go to Exam and Grading >> Exam Site Mapping Template.
  3. Select an Award for which the Exam Sites, Exam Rooms for the student to appear for the exam, for different subject types, need to be defined for the students of different sites.
  4. Upload these details into the system.

Now on every new enrollment, the system will automatically map the corresponding exam schedule to the students.

 

mTOP

Faster view on self-service quick links on mTOP

Feature: Responsive Self Service quick links can be enabled on mTOP.

Description: The responsive Self Service quick links can be registered on mTOP as use cases, by the solution teams.

Key Benefits:  The Self Service quick links available from the mTOP application as well.

 

HRMS Solution

Get the quick view on application status of the employees

Feature: Introducing three new columns in Employee Management under Transaction History.

  • Last Action Taken By
  • Last Action Taken Date
  • Comp off Date

Description: In Employee Management, under Transaction History for Leave entity, a new column Comp Off Date is introduced, from where you can view the dates for which the comp off was credited to the employee. Two new columns Last Action Taken By and the Last Action Taken Date is also added in the Employee Management, under the Transaction History for Leave and On Duty entities, to display the name who has taken the last action on any particular application and on which date.

Key benefits:  The admin can check the application status. For example, who has taken the last action and on which date, for how many days it is pending and the date for which the comp off is provided to the employee.

Highlights of the month:-

Capture No Marks Implementation

Functionality:

Introducing a new feature in Capture Regular/Backlog Marks screen, which allows you to select the Capture No Marks against the students and subjects for the cases where, the marks for those students, subjects, and exams are not available yet, but, the university still wants to proceed with the processing. In such case, the system automatically assigns the Regular Absent Type, defined in the Exam Master for those students.

Key Benefits:

  • The processing will not hamper, even if the marks for some students are not available for capturing due to any scenario.
  • The incomplete data from the vendor will also not hamper the decided processing dates.

Using this Feature:

  1. Login to WebInstaller
  2. Go to Exam and Grading >> Manage Exam Activities >> Capture Regular/Backlog Marks.
  3. Enter the Exam master, Site for which the marks need to be captured and search for the Exam and the Subject listing.
  4. Select a record and proceed with marks capturing.
  5. In Capture Marks window, select the No marks column as Yes for students where marks are not available for capturing.
  6. Click Save.

 

External Exam Type Configuration

Functionality:

Introducing a new configuration External Exam Type in Exam and Grading module. For different types of offerings like University, Deemed School, and Award, the admin can define the External Exam Types and the Subject Type combination. This data informs the system that for which Exam Type and the Subject Type, for an Award and the Marks, are to be captured by either the admin or the exam cell. For defined Exam Types and Subject Types, the Capture Score Raw Data Upload feature can be leveraged.

Key Benefits:

  • The authorization to capture the external marks is provided. With this configuration, the external exams will not be visible to the internal faculties for marks capturing in any case.
  • To capture the External Exam Marks, only the Score Raw Data Upload template will be used. With this, the Capture Marks process will be error-free, irrespective of the errors in its configuration.

 

Using this Feature:

  1. Login to WebInstaller.
  2. Go to Exam and Grading >>Settings >> Award >> External Exam Type Configuration.
  3. Define the Exam type and Subject types for which the marks are to be captured by the Exam Cell or the Admin.
  4. Click Save.

The marks for these exam types, the subject types can be captured through Capture Score Raw Data Upload feature.

 

Addition of Promotion Eligibility Flags

Functionality:

Introducing new Promotion Eligibility flags in the Award Semester Mapping screen sub-tab. With these flags, the students of a session can be promoted to a Session Group Master (SGM) defined in the Semester Configuration tab under Award Semester Mapping screen. If the Eligibility is as Required Promotion then, the Eligibility Required flag needs to be selected.

Key Benefits:

  • With these new flags, you can define the number of allowed backlogs till a semester, for promotion to the next semester.
  • Ineligible students will not be promoted to the next session in any case.

Using this Feature:

  1. Go to iDC >> Exam and Grading >> Settings >> Award.

 

HOSTEL GATE REGISTER

  • Feature: Single instance and Cross DC implementation.
  • Description: Earlier, the Biz App was a multitenant Biz App. It required provisioning for every new customer requests. Now, it runs on the single instance, therefore, no provisioning is required for any customer. All existing IDC customer can use it.
  • Key benefits: No provisioning required for any customer. All customer of Digital Campus can use it for their organization.